X-Ray Machine and Magnetometer for new Wahiawa District Court

The State of Hawaii Judiciary is procuring new X-Ray security screening equipment and related components for the Wahiawa District Court (First Circuit, 860 California Street, Wahiawa, HI 96786). This procurement requires the contractor to furnish, deliver, and install a complete security screening system within ninety (90) calendar days from the notice to proceed. The deliverables include one conveyorized X-ray security screening machine with dual 24-inch color monitors and AI-Object Recognition Software capability, two passive roller conveyors for entrance and exit operations, four screening bins, two 8-inch screening bowls, one ADA-compliant walkthrough magnetometer (32.3 inches wide), and comprehensive installation and operator training services. The equipment will be used to scan briefcases, purses, and parcels to detect weapons and dangerous instruments before they enter the court facility. Required qualifications include that the contractor must be a manufacturer or authorized manufacturer's representative with factory-trained technicians, adequate parts inventory, and the ability to provide a minimum two-year warranty covering parts, labor, service, and transportation, plus a one-year full-service maintenance agreement commencing after the warranty period expires. The contractor must also maintain a local field technician throughout the contract duration for maintenance and troubleshooting during normal business hours (7:45 a.m. to 4:30 p.m. HST, Monday through Friday, excluding state holidays), and must provide two references from governmental agencies or Hawaii-based business firms for similar equipment and services. The proposal due date is May 7, 2026, with a bidder substitution request deadline of April 30, 2026. Award will be made to the responsible offeror submitting the lowest total bid price, with liquidated damages of ten dollars ($10.00) per calendar day assessed for failure to meet the ninety-day delivery deadline.

The procurement documents do not indicate any specific set-aside designations for disadvantaged enterprises or restrictions limiting the types of organizations that may respond; however, all bidders must comply with Hawaii's Code of Ethics requirements, submit proposals on an F.O.B. destination basis that include all shipping, handling, Hawaii General Excise Tax, and associated costs, and demonstrate compliance with Hawaii anti-discrimination laws and the Judiciary's Discrimination/Harassment-Free Workplace Policy. For procurements exceeding $25,000, final payment is contingent upon contractor submission of a Hawaii Compliance Express certificate or tax clearance certificates from the Director of Taxation and the Internal Revenue Service. No incumbent vendor information or specific budget range is provided in the solicitation documents; however, all bid prices must be submitted as total offers with no separate line items disclosed. The contractor must maintain independent contractor status, secure all required personnel and licensing at its own expense, and implement indemnification provisions protecting the Judiciary from liability. The Judiciary retains the right to terminate the contract for default with seven calendar days' notice, for convenience with thirty calendar days' notice, or for lack of appropriated funds with no penalty.