X-Ray Machine

The Illinois Secretary of State is soliciting bids for one X-Ray machine for visitor and guest screening at the Illinois State Capitol Complex in Springfield, Illinois under RFQ, with bids due September 29, 2026. This is a one-time purchase with no renewal options.

The machine must comply with FDA and international radiation safety performance standards, with maximum external-surface emission leakage of less than 1 µSv/hr. Required specifications include a minimum tunnel opening of 20.5" W × 12.6" H, minimum 28mm steel penetration, minimum 38 AWG wire resolution, image enhancement and storage capability, baggage counter functionality, zoom and pan capability, operator keyboard, rolling casters with leveling device, and a minimum 19" LCD monitor. The vendor must supply the equipment with freight, delivery, and installation to 501 S. Second Street, Springfield, Illinois 62756 (F.O.B. Destination). If the quoted model is not a Rapiscan 618XR, 920CI, or Nuctec CX5636B already in use by the Secretary of State Police, the vendor must include operator orientation training.

The contract term runs from execution through June 30, 2026, with a maximum total contract term not to exceed ten years including any potential future extensions. The vendor must provide a minimum 24-month parts and labor warranty. Award will be made to the responsive and responsible bidder offering the lowest price; all shipping costs must be included in pricing.

The vendor must carry general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, auto liability of $1 million per occurrence, and workers' compensation insurance as required by state law, with the Agency named as additionally insured. Standard Illinois Certifications apply, including civil rights, equal employment opportunity, and drug-free workplace provisions for vendors with over 25 employees if the contract exceeds $5,000. The vendor shall maintain books and records for three years from final payment, or five years if federal funds are used. Background checks may be conducted at the Agency's expense.

The solicitation contact is Dave Littrell at dlittrell@ilsos.gov.