WXTPTU-Module Spare Part

The City of Philadelphia is requesting quotes for WXTPTU-Module spare parts as a micro purchase to be awarded to the lowest responsive and responsible bidder, with quotes due October 27, 2026. The award may be made as a whole or by line item at the City's discretion. Vendors must quote all items to be eligible for award and shall not deliver products until receiving formal department notification.

The contract is a 365-day requirements purchase with a ceiling not to exceed $43,000, adjusted annually by CPI-U from January 1, 2020 and rounded to the nearest $1,000. All prices must be quoted net, FOB Destination Point. Delivery is contingent upon City approval and invoice submission; the City has no obligation to accept delivery or payment for products ordered after the contract term expires.

Quotes must be submitted electronically through PHLContracts.phila.gov. Vendors must complete all mandatory steps: confirm seller role status, complete the General Tab including Local Business Entity certification status, enter unit costs for each item in the Items Tab, answer all mandatory questions in the Questions Tab, download and accept terms and conditions, and submit an executed Consent & Authorization form. Vendors are encouraged to complete the optional LGBTQ Applicant Opportunity Data Form. All red validation warnings must be resolved before submission.

The awarded vendor must maintain workers' compensation insurance at statutory limits, general liability insurance with $500,000 per-occurrence limits, and automobile liability insurance with $300,000 per-occurrence limits, naming the City as an additional insured. Electronic payment processing enrollment is required to receive City payments via direct deposit. All products must be delivered FOB Destination Point at quoted prices, and the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes.