Seller_SOP_Checklist_B2728270.pdf
PDF 231 KB Posted
- Attached to
- WXTPTU-Module Spare Part
- Solicitation number
- B2728270
- Issued by
- Pennsylvania
About this file
Seller SOP Checklist for Small Purchases – City of Philadelphia
This document is a procedural checklist issued by the City of Philadelphia Procurement Department for vendors submitting quotes through the PHLContracts platform for small purchases. The checklist provides step-by-step guidance for the specific micro purchase solicitation titled "WXTPTU-Module Spare Part," a requirement purchase to be awarded as a whole or by line item at the City's discretion to the lowest responsive and responsible bidder. Vendors must quote all items listed to be eligible for award consideration and shall not deliver products or provide services until receiving formal notification from the department.
The checklist outlines thirteen mandatory steps that sellers must complete to submit a compliant quote, including confirming seller role status, completing the General Tab by answering Local Business Entity certification status, entering unit costs for each item in the Items Tab, answering all mandatory questions in the Questions Tab, downloading and accepting terms and conditions, and submitting required attachments such as an executed Consent & Authorization form. Vendors are encouraged to submit an optional LGBTQ Applicant Opportunity Data Form and may attach additional documents relevant to their quote. The document emphasizes the importance of addressing all red validation warnings before submission and instructs sellers to save and continue after each tab to avoid losing progress on the PHLContracts.phila.gov platform.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .