WVSOM Website

The West Virginia School of Osteopathic Medicine (WVSOM), located in Greenbrier County, is issuing Request for Proposal (RFP) #WVSOM-26-570 to procure comprehensive website redesign, implementation, hosting, and maintenance services. The procurement seeks to redesign and implement a unified multisite web platform serving six domains (wvsom.edu, president.wvsom.edu, wvsomfoundation.org, msopti.wvsom.edu, crch.wvsom.edu, and WVSOM Intranet) and transition approximately 1,000 legacy pages into a modern, recruitment-focused digital platform. Key deliverables include 30 custom-designed pages (Core 30), 15 reusable templates (Core 15), intranet development with Azure Active Directory Single Sign-On integration, content migration of legacy news and event entries, structured data implementation for artificial intelligence discoverability, Web Content Accessibility Guidelines 2.1 Level AA accessibility compliance, and comprehensive analytics infrastructure. The initial implementation phase spans 12 months (June 2026 through June 2027), followed by three years of ongoing managed services, with three one-year renewal options available for a total contract term of four years. Implementation pricing must include eight itemized line items covering discovery, information architecture, design, development, migration, and launch support, while ongoing annual managed services pricing must include hosting, security updates, routine content updates with monthly retainers, and design changes, with separate costs provided for Years 1, 2, and 3 along with proposed rate escalation schedules for renewal years. Vendors must demonstrate a minimum of five years of website design and development experience and provide three comparable project references from higher education or institutional engagements completed within the past five years. Technical proposals will be evaluated on a 100-point scale with 80 points allocated to technical criteria and 20 points to cost, requiring a minimum acceptable score of 70 percent (49 points) on technical criteria to advance to cost evaluation. A mandatory pre-bid meeting is scheduled for Monday, March 30, 2026 at 1:30 p.m. ET (registration closes March 27, 2026); vendor questions are due April 10, 2026 at 4:30 p.m.; and proposals must be submitted by Friday, May 1, 2026 at 10:00 a.m. Interested vendors should contact Kerry M. Lemon, the buyer, at 304-647-6302 or klemon@osteo.wvsom.edu for additional information.

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to particular categories of organizations such as disadvantaged enterprises, minority-owned businesses, or women-owned businesses. No incumbent vendors or current contractors are identified in the available procurement documentation. The vendor must meet mandatory technical requirements including multisite content management system architecture with full administrative access, governance and role-based permissions, search engine optimization preservation with 301 redirect mapping, a 99.9 percent uptime service level agreement guarantee, and comprehensive accessibility compliance by launch. All proposals are subject to public disclosure under West Virginia's Freedom of Information Act. The solicitation does not provide an explicit award value or budget range in the available documentation; however, vendors must structure pricing submissions separately for the 12-month implementation phase and the three years of ongoing managed services with renewal rate escalation proposals. Deliverables and services are to be invoiced to and shipped to WVSOM located at 400 North Lee Street, Lewisburg, West Virginia.