WVSOM Website

The West Virginia School of Osteopathic Medicine (WVSOM) is soliciting qualified vendors through Request for Proposal #WVSOM-26-570 to redesign, implement, host, and maintain a unified multisite web platform consolidating approximately 1,000 legacy web pages across six domains (wvsom.edu, president.wvsom.edu, wvsomfoundation.org, msopti.wvsom.edu, crch.wvsom.edu, and a new intranet) into a modern, scalable digital infrastructure optimized for student recruitment and institutional communications. Core deliverables include thirty custom-designed pages, fifteen reusable page templates, comprehensive content migration services, natural language processing search functionality, Schema.org structured data implementation, WCAG 2.1 Level AA accessibility compliance, and an Azure Active Directory-integrated intranet platform. Required qualifications mandate a minimum of five years' experience in website design and development services, successful completion of at least three comparable projects within the past five years with client references, demonstrated CMS implementation and hosting capabilities, WCAG 2.1 AA accessibility compliance expertise, and proven capacity to provide ongoing support and maintenance services. Implementation pricing must be itemized across eight line items including discovery, information architecture, custom page design, template development, scripted and manual content migration, quality assurance and testing, and microsite implementation, while ongoing managed services pricing must separately detail annual hosting and infrastructure management, security patching and CMS updates, and monthly retainers for routine content updates and design modifications. The project timeline spans twelve months from June 2026 through June 2027, with an initial contract term of four years plus three optional one-year renewals. Award will be made to the highest-scoring vendor based on technical merit (80 points possible) and cost (20 points possible), with a minimum acceptable technical score of 70 percent required to advance to cost evaluation. A mandatory pre-bid meeting is scheduled for March 30, 2026 at 1:30 p.m. ET via virtual meeting with registration required by March 27, 2026; the vendor question deadline is April 10, 2026 at 4:30 p.m., and proposals are due May 1, 2026 at 10:00 a.m.

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are detailed in the solicitation documents provided. The procurement does not identify any incumbent vendors or current contractors managing the existing web infrastructure. However, vendors must be registered with the West Virginia Purchasing Division and must comply with West Virginia Code 6D-1-2 regarding disclosure of interested parties for contracts valued at $100,000 or more. Required insurance includes Commercial General Liability, Professional/Malpractice/Errors and Omissions, and Cyber Liability coverage, each with minimum limits of $1,000,000 per occurrence. No specific award value or budget range is disclosed in the available solicitation documents, though the scope and complexity of the project—involving full platform redesign, content migration, hosting, and four years of maintenance services with renewal options—indicates a substantial contract value. All proposals and resulting contracts are public documents subject to disclosure under West Virginia's Freedom of Information Act.