Wvcc AHU replacement

Halifax Health Medical Center, a special taxing district hospital in Volusia County, Florida, is soliciting competitive bids through an Invitation to Bid (ITB PROJ-26-074) for the removal and replacement of a 25-ton air handling unit (AHU) at Halifax Health West Volusia Care Center located at 1625 Veterans Memorial Parkway, Orange City, Florida. The scope of work is a turnkey, all-inclusive project requiring complete demolition and disposal of the existing unit, installation of a like-for-like replacement system (York XTI-60x72 or Trane equivalent), replacement of electric duct heaters and thermostats, ductwork modifications, controls, electrical and plumbing work, system commissioning and startup, pre- and post-test and balance services, crane and rigging services, infection control measures, and provision of temporary air as needed during installation. The new system must utilize R-454B refrigerant and meet all IBC seismic requirements for non-critical equipment. Qualified contractors must possess current general liability insurance with minimum coverage of $1,500,000 per occurrence, workers' compensation insurance, and the ability to obtain 100 percent Performance and Payment Bonds equal to the total contract price issued by a Florida-authorized surety company. All contractor employees must pass background checks through the Florida Department of Law Enforcement (FDLE) or their home state equivalent and obtain facility badges prior to site access. Questions must be submitted by May 11, 2026, at 12:00 PM EST, with a Q&A addendum anticipated on May 14, 2026; an optional pre-bid meeting and site visit are scheduled for May 5, 2026, from 2:00 PM to 3:00 PM at the main Halifax Health Medical Center facility in Daytona Beach. Bid proposals must be submitted electronically through the Halifax Health Procurement Portal by May 25, 2026, at 12:00 PM EST, with an anticipated Notice of Intent to Award posted on June 25, 2026. Evaluation criteria include responsiveness to scope requirements, quality and fitness of proposed solutions, contractor capacity, and three examples of similar completed projects with minimum three professional references from the past five years.

No set-aside designations or restrictions limiting participation to disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other protected categories are identified in this solicitation. No incumbent vendors or current contractors are specified, though bidders must identify any subcontractors in their proposals and confirm that all pricing is submitted as delivered to Daytona Beach, Florida, prepaid and included in the base bid. Halifax Health is exempt from Florida sales tax and federal excise tax; however, contractors should include applicable sales tax in their bids, which will be adjusted if Halifax elects to purchase materials separately. The solicitation does not specify an estimated contract value or budget range, requiring instead that bidders submit lump-sum, all-inclusive pricing with detailed cost breakdowns, a Schedule of Values by division, and itemized equipment specifications. Successful bidders must guarantee all work free from defects for one year from final acceptance and payment, with contract payment terms set at NET 45 days following hospital acceptance in accordance with Florida's Local Government Prompt Payment Act. The bid must remain open for acceptance for 120 days from the bid due date, and award will be made to the lowest responsive and responsible bidder whose proposal best serves Halifax Health's interests.