Written Translation Services CN260161

The California Department of Education Special Education Division is soliciting bids on written translation services on an as-needed basis under IFB CN260161, with sealed bids due September 8, 2026 at 12:00 p.m. PDT and public opening on September 10 at 9:00 a.m. PDT. Optional Small Business (5%), Disabled Veteran Business Enterprise (3–5% based on participation level), and Target Area Contract Preference Act preferences apply; this solicitation is exempt from mandatory DVBE participation.

The scope covers translation of educational documents primarily from English into Spanish, Traditional Chinese, and occasionally Farsi, Hmong, Simplified Chinese, Punjabi, Tagalog, Tigrinya, Vietnamese, Urdu, Korean, and Arabic. The estimated annual volume is approximately 146 documents ranging from 2 to 22 pages, with an average investigation report of six pages. All Spanish-language translators must hold American Translators Association certification. All translators must have a minimum of five years of professional translation experience, including at least two years in educational document translation. Contractors must provide two translators per assignment—one for initial translation and one for proofreading—and maintain emergency-service capability to complete assignments within 24 hours.

The contract term runs from January 1, 2027 through December 31, 2027, with two optional one-year renewal periods extending through December 31, 2029. Award goes to the lowest responsive and responsible bidder based on average Total Non-Emergency Group A per-word rate across three bid forms covering each contract year. Bidders must provide proof of Commercial General Liability insurance ($1 million minimum) and Workers' Compensation insurance, translator certifications, and certifications regarding workers' compensation, civil rights compliance, and Darfur Contracting Act compliance. All bid costs must include labor, personnel, equipment, materials, shipping, travel, taxes, permits, licenses, and insurance. Contract approval is contingent on Department of General Services and CDE executive approval, with funding dependent on legislative appropriations and federal government disbursements where applicable. The place of performance is the CDE Special Education Division, 1430 N Street, Sacramento, California.