World Language Textbooks

Portsmouth Public Schools is soliciting publisher submissions for a World Language Textbook adoption covering Levels I–V in Spanish, Latin, and French, with Publisher's Intent to Submit due November 20, 2026. Submission requires a signed Contractor Employee Background Certification returned with the bid; omitting it renders the bid non-responsive and results in rejection. The opportunity is tagged to Newport News City and Portsmouth City.

Publishers must designate a primary material per course, which is the only version PPS committees evaluate. Digital submission is preferred, though digital, print, or combined formats are accepted, and publishers offering multiple formats must explain differences between versions. Each textbook must be examined by at least three qualified content experts for factual accuracy and reviewed by qualified editors for typographical errors. Certification requires documented credentials for authors, editors, and reviewers, with at least two experts holding graduate degrees in the content area and at least one teacher with recent experience teaching the content at the appropriate level. Publishers must notify PPS of pre-approval changes, submit a corrective action plan within 30 days of notice of identified errors, and run post-approval revisions through the same quality assurance process. The School Board may withdraw textbooks from the approved list for numerous or significant errors.

Bidders must comply with Virginia State Corporation Commission requirements under Title 13.1 or Title 50 of the Code of Virginia, providing an SCC identification number or an applicable exemption, and must maintain compliance for the contract term. The General Terms require eVA vendor registration, commercial general liability of $1,000,000 per occurrence naming PPS as additional insured, and pricing in U.S. dollars on an FOB destination basis. Prime contractors are paid within 30 days of invoice or delivery, whichever is later.

Materials are due December 4, 2026, to purchasing@portsk12.com, with copies to shawn.millaci@portsk12.com and carie.hatfield@portsk12.com.