Worker Safety Boots - Master Agreement - MMA

The State of Maine Division of Purchases is soliciting bids on a Master Agreement for worker safety boots to serve the Maine Municipal Association (MMA) and approximately 200 MMA employees across multiple locations in the Limestone and Caribou areas, with bids due June 20, 2011 at 2:00 p.m. local time.

All boots must meet ASTM F 2413-05 MI/75 C/75 standards and be a minimum of 6 inches high. The bid catalog spans 49 line items from manufacturers including LaCrosse, Red Wing, Carolina, Wolverine, Rocky, Golden Retriever, Big Ski, Durant, Carhartt, and Timberland, with specifications varying by height (4 to 10 inches), toe type (steel, composite, aluminum), waterproofing, insulation (600 to 1,200 grams of Thinsulate), electrical hazard ratings, and slip resistance.

The contract period runs from execution through June 30, 2012, with provisions for one initial one-year term followed by two optional one-year renewal periods. The selected vendor must provide quarterly on-site displays and sales events at two MMA locations, maintain adequate inventory in various sizes for same-day sales, and accept multiple payment methods including checks, credit cards, cash, and the State of Maine Procurement Card with no surcharges permitted.

Bidders must submit electronic quotes through the Vendor Self Serve system and may be required to provide samples at no charge to the state. Pricing must remain firm throughout the contract duration; boots not available for same-day sale are priced FOB destination. Unit prices must be provided for each item unless otherwise specified, and all transportation, freight, and delivery costs are prepaid by the contractor unless otherwise specified.

The State of Maine's Code of Conduct Anti-Sweatshop policy requires a 1% fee on all apparel, footwear, and textile contract amounts, payable within 30 days of purchase order execution or quarterly for term contracts. Failure to pay this fee may result in contract termination or loss of future state contracts. Award will be made to the lowest-price bidder meeting all specifications, though the State reserves the right to make a single award or split awards based on best value determination.