Wooden Sign Posts 2025

The State of Maine Department of Transportation is seeking a procurement of wooden sign posts through a Request for Quote (RFQ #17A 25050600000000000245) issued by the Department of Administrative and Financial Services, Office of State Procurement Services. The procurement involves acquiring 1,849 wooden sign posts of varying dimensions, specifically 4"x4" and 6"x6" posts ranging from 14' to 20' in length, to be distributed across six maintenance camp locations in Maine: Scarborough, Augusta, Dixfield, Bangor, Caribou, and a paint warehouse in Augusta. Qualified vendors must provide posts made from Eastern Hemlock No. 2 or Southern Yellow Pine No. 2, with specific treatment requirements including .40 inch penetration, .60 PCF retention, ACQ treatment, and posts that are kiln or air-dried and incised on all four sides. The quotation deadline is May 20, 2025, at 4:00 p.m. local time, with submissions required through the state's electronic procurement system (AdvantageME/Vendor Self Service). The state anticipates making a single award to the lowest bidder, with immediate delivery required after order receipt, and reserves the right to negotiate additional purchases at the bid price for six months following the award.

The RFQ does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The procurement allows for FOB-Destination pricing that includes all shipping charges, with vendors required to submit a total lot price for the entire order. Payment terms are net 30, and the state may utilize various payment methods including check, electronic funds transfer, or procurement card. While no guaranteed purchase quantity is specified, the state reserves the right to purchase additional units at the bid price within six months of the award. The cost response sheet indicates a comprehensive statewide infrastructure or signage replacement initiative, with posts meeting strict quality standards including being free from structural defects, sawn true, planed on four sides, and with specific dimensional tolerances of 25mm in length and 6mm in width or thickness. Although a specific budget range is not explicitly stated, the total order encompasses 1,849 sign posts across multiple regional maintenance locations, suggesting a significant procurement investment for the State of Maine's transportation infrastructure.