Woodbine Lions Park Baseball Fields Fence Installation

Camden County Board of Commissioners in Woodbine, Georgia is issuing an Invitation to Bid (ITB #B26-4200-05) for the installation of a new fence system at two Little League baseball fields located at Woodbine Lions Park, 320 Crestview Drive. The procurement seeks a qualified contractor to furnish all labor, tools, materials, and equipment necessary to complete the fence installation project. The scope of work includes approximately 1,340 linear feet of 4-foot tall all-black chain link fencing for outfield areas, approximately 360 linear feet of 8-foot tall fencing for sideline areas, approximately 136 linear feet of 6-foot tall fencing for two dugout areas, and approximately 120 linear feet of 20-foot tall fencing for backstops, along with additional components including double drive gates, yellow foul poles, aluminum team benches, and dugout roof enclosures. Qualified contractors must demonstrate a minimum of three years of direct experience with baseball fence installation, provide at least three current references with comparable work, and comply with E-Verify federal work authorization requirements while maintaining a current valid business license in their home municipality. The contractor must provide comprehensive general liability insurance with minimum limits of $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, automobile insurance of $500,000 combined single limit, and workers' compensation coverage, along with a five-year warranty on installation workmanship from project completion. Critical deadline dates include a mandatory pre-bid meeting on October 3, 2025, at 10:00 AM on-site, written questions due by October 8, 2025, at 5:00 PM EST with responses provided by October 14, 2025, sealed bid submission by October 23, 2025, at 2:00 PM EST with public opening immediately following, anticipated Board approval on November 18, 2025, and a Letter of Intent to Award on November 19, 2025. Work must commence within four weeks of award and be completed within 90 calendar days, with bid pricing remaining firm for 90 days from the opening date.

Camden County does not discriminate against any person or business based on race, color, religion, sex, age, national origin, handicap, or veterans status and reserves the right to reject all proposals deemed non-responsive or not responsible. The procurement documents do not identify any specific set-aside designations for disadvantaged enterprises, women-owned businesses, minority-owned businesses, or other targeted small business categories. No incumbent vendors, current contractors, or existing infrastructure requiring integration with new systems is referenced in the available procurement materials. Bidders must submit one original and three copies of all bid documents in a sealed envelope, with pricing broken down by the four fence installation categories (outfield, sideline, dugout, and backstop) quoted F.O.B. destination including all shipping costs to Camden County. A bid bond equal to five percent of the total bid amount is required, and the successful bidder must provide 100 percent performance and payment bonds. The contract will be awarded to the responsible, responsive bidder offering the best value considering qualifications, timeframe, cost, references, and material guarantees, though no specific budget range or estimated award value is disclosed in the available procurement documents.