Wood Utility Pole Inspection

The City of Garden City, Kansas Electric Division is requesting sealed bids for wood utility pole inspection services across six districts over a three-year period (2027–2029), with bids due October 26, 2026 at 11:00 a.m. Central Time at the Utilities Service Center, 140 Harvest Street, Garden City, Kansas 67846.

The scope spans inspection of 2,821 poles in Districts 1 and 2 (2027), 2,108 poles in Districts 3 and 4 (2028), and 2,095 poles in Districts 5 and 6 (2029). The contractor must perform inspections using Resistograph drilling procedures, provide damage assessments, supply GPS location mapping and photographic documentation, and deliver all data compatible with the City's ESRI ArcGIS software. Each year's inspection work must be completed within six weeks of contract execution. The contractor bears liability for damages caused by its employees, agents, or subcontractors to City utility facilities or customer-owned facilities.

Bidders must provide unit-cost pricing per pole for each contract year and submit pricing on sealed bids. Work must commence within thirty days of contract authorization. The contractor must provide proof of comprehensive General Liability Insurance with minimum limits of $1 million for bodily injury or death and $1 million for property damage, along with workers' compensation and motor vehicle liability coverage, prior to contract execution. Three professional references for similar pole inspection work performed within the preceding twenty-four months are required.

Deliverables include weekly progress reports and a final comprehensive report in both paper and electronic formats. The contract is subject to Federal Equal Employment Opportunity requirements under Executive Order 11246, Title VI of the Civil Rights Act of 1964, and 49 C.F.R. Part 26 regarding Disadvantaged Business Enterprises. No bid award will be made at opening; the successful bidder will be contacted following City Governing Body approval.