Wood Pole Inspection, Joint Use Inventory & NJUNS Coordination Services
Closed State & local contract opportunity Posted
- Solicitation number
- RFP26-27
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Amanda LeBlanc aleblanc@cityofwinterpark.org (407) 643-1627
Opportunity details come from constructionbidsource.com. Updated .
About this opportunity
The City of Winter Park, Florida, is requesting proposals for wood pole inspection, condition assessment, joint-use attachment inventory, and NJUNS coordination services for its electric distribution system, with proposals due October 13, 2026, and a non-mandatory pre-proposal meeting scheduled for September 21.
The scope encompasses visual and non-destructive inspection (ultrasonic or equivalent technologies) of approximately 3,500 wood utility poles, including pole sounding and probing, GPS-enabled data collection, structural deficiency identification, and installation of pole bracing or stabilization systems where authorized. The selected respondent must furnish all labor, supervision, qualified personnel, vehicles, traffic control, equipment, tools, software, permits, and materials. Deliverables include electronic reporting with pole identification, GPS coordinates, inspection dates, condition ratings, test results, digital photographs, and recommendations in City-approved formats. Monthly progress reports are due within ten calendar days following each month end.
The initial contract term is thirty-six consecutive months from execution, with options for two additional 12-month renewal periods not to exceed sixty months total, subject to City Commission approval. Pricing is fixed-price in United States currency; payment terms are net thirty days from invoice receipt upon completion and inspection of deliverables. The City is exempt from federal excise and sales taxes.
Evaluation criteria are Phase 1: Key Project Personnel qualifications (15 points), Professional Contacts relevance (15 points), Experience on similar projects (20 points), Price Proposal cost-effectiveness (25 points), and Delivery and Approach including work plan and project management (25 points). Phase 2 assessment addresses Quality of Engagement, Understanding of City's Needs, Workload Management, and Distinct Qualifications & Added Value, each weighted at 25 points. Oral presentations are scheduled for November 12, 2026.
Questions are due October 2, 2026, by 5:00 PM. The City reserves the right to award the contract to one or more qualified contractors and may negotiate contract terms with the selected respondent. No contract value is specified.
Opportunity text
The City of Winter Park ("City") is seeking qualified firms to provide wood pole inspection, condition assessment, pole stabilization/bracing, joint-use attachment inventory, and related support services for the Citys electric distribution system. The project is intended to improve system reliability, safety, and asset management by evaluating pole condition, identifying deterioration, documenting third-party attachments, stabilizing deficient poles where appropriate, and supporting future replacement planning.
The City is interested in inspection methodologies that include non-destructive evaluation techniques, including ultrasonic or equivalent technologies, to assess internal pole condition. Services may also include installation of pole bracing or stabilization systems for structurally deficient poles, documentation of joint-use attachments, and identification of poles eligible for NJUNS coordination where electric facilities have been removed. The selected Respondent shall provide electronic reporting and deliverables to support utility records, maintenance planning, and capital improvement efforts.
Files
| File | Type | Posted |
|---|---|---|
| Wood Pole Inspection_ Joint Use Inventory _ NJUNS Coordination Services.pdf |
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