Wired Clock System - 26-NPS-WCS-01

Northville Public Schools is issuing a Request for Bid (RFB) for a Wired Clock System (26-NPS-WCS-01) that requires the procurement and installation of a complete synchronized clock infrastructure. The scope includes a master clock unit, wired secondary digital clocks, power supplies, wiring, mounting hardware, and all accessories necessary for full system operability. The contractor must provide comprehensive labor, materials, equipment, and professional services encompassing engineering verification, custom programming, system commissioning, asset management, and user training. Key deliverables include as-built documentation, warranty registrations, user and technical manuals, and HD-recorded training videos, all due within thirty days of completion. All clock components and installation work must be guaranteed defect-free for five years, with required repairs or replacements within three business days of defect notification. Critical deadlines include a pre-bid meeting on April 27, 2026, at 9:00 AM at Northville High School (strongly encouraged but not mandatory); contractor questions due April 29, 2026, at 5:00 PM with answers provided by May 1, 2026; sealed bids due May 7, 2026, at 1:00 PM at the Northville Public Schools Business Office; contract award anticipated June 10, 2026; and installation commencing June 11, 2026, with project completion targeted for August 14, 2026. Bid submissions must include the original plus two hard copies and one electronic copy organized into eight tabbed sections containing required forms, bid proposal, bill of materials, catalog specifications, cover letter with references and schedule, warranty agreements, system information, and company credentials.

The RFB does not specify set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational type. However, all bidders must submit a bid guarantee bond equal to five percent of the base bid, sworn and notarized statements certifying no familial relationships with school board members, compliance affidavits with the Iran Economic Sanctions Act, and criminal background check certifications. The successful contractor will be required to furnish labor and materials bonds and a performance bond, each valued at the full contract amount, with pricing remaining firm throughout the contract duration. The Owner will retain ten percent of the total contract amount until final completion, acceptance, and approval of all documentation. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the procurement documents. The RFB does not disclose a specific budget or award value range.