Window Washing Services (IDIQ)

The Canaveral Port Authority (CPA) is soliciting Request for Proposals (RFP-25-6) for Window Washing Services through an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The procurement seeks qualified vendors to provide comprehensive window washing services across commercial, government, and institutional facilities, with the potential to select multiple firms for service delivery. The contract will have a base term of one year with an optional one-year renewal, and services will be initiated through specific purchase/task orders detailing work requirements. Evaluation criteria include capabilities and current workload (30 points), rates and fees (25 points), past performance (25 points), and proximity to Port Canaveral (20 points). Key proposal deadlines include proposal packets becoming available on November 19, 2024, with sealed written proposals due by December 5, 2024, at 2:00 PM EDT. Proposers must have been in business for at least three years, possess relevant expertise, have properly trained staff, be licensed in Florida, and carry comprehensive insurance coverage, including commercial general liability ($1 million minimum) and umbrella/excess liability ($2 million minimum).

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Two vendors, Acadian Contractors, Inc. from Cocoa, FL and D&A Building Services, Inc. from Longwood, FL, were ultimately selected from five initial proposers after the selection committee review on December 9, 2024. While the contract does not guarantee a specific contract value, vendors must provide hourly rates for all positions, including supervision and management, and include percentage markup on materials. An additional requirement mandates that awarded contractors provide Transportation Worker Identification Credential (TWIC) badging at their own expense for employees working in secured areas. The procurement approach allows CPA flexibility in ordering window washing services as needed, with the ability to engage multiple service providers through the IDIQ contract structure. The final contract rankings were approved by the Canaveral Port Authority Board of Commissioners on December 11, 2024.