Window Treatments and Consultation - Statewide

The Kansas Department of Administration's Office of Procurement and Contracts is seeking qualified vendors to establish a statewide contract for Window Treatments and Consultation Services through a competitive Request for Proposal (RFP) process. The solicitation (Event ID 17300-EVT0010413) seeks to create a pool of contractors capable of providing window treatment consultation, materials, or both for government buildings across the state. Vendors must submit a percentage off list price that will remain constant throughout the contract period, which runs from contract execution through December 31, 2035. The procurement involves a two-part bid approach, separating consultation services from material purchases, with agencies able to schedule walk-throughs and request quotes from awarded contractors. Potential vendors must provide a brief description of their consultation services and be prepared to respond to agency-specific quote requests. The RFP was posted on July 31, 2025, with proposals due by September 18, 2025, at 2:00 PM Central Time. Bidders must submit detailed documentation including a Tax Clearance Certificate, Sexual Harassment documentation, and Immigration Reform compliance materials.

The solicitation includes several set-aside and preference categories for bidders, specifically highlighting opportunities for Disabled Veteran Owned Businesses, State Use Purchases, and Certified Business preferences. Vendors must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and comply with state immigration reform laws. A mandatory 1% administrative fee will be charged on all contract purchases, with quarterly reporting required for all contractors. Contractors must submit comprehensive Quarterly Administrative Fee & Usage Reports detailing sales, items sold, and breakdowns by agency and customer type, even in quarters with no sales. While specific budget ranges are not explicitly stated, the procurement allows for flexible pricing with the potential for contractors to adjust percentage discounts based on volume or job specifics. Orders under $5,000 may be sourced from a single vendor, while orders exceeding $5,000 require quotes from all awarded contractors. The state reserves the right to reject any bids and potentially bar contractors who do not perform satisfactorily.