Window Film Re-Bid

The Illinois Secretary of State is conducting a competitive procurement for window film through Request for Quote (RFQ 25PS014014), specifically seeking Express Window Films Ceramic DR Night View 25 window film in four precise roll sizes: 36", 48", 60", and 72", each 100' in length. The solicitation requires no product substitutions and mandates delivery within 3 weeks of order, with delivery FOB Destination to Springfield, IL. Estimated quantities include five 36" rolls, twenty 48" rolls, twenty-five 60" rolls, and five 72" rolls, though the contract will be utilized on an as-needed basis with no guaranteed minimum or maximum quantities. Award will be made to the lowest responsive and responsible bidder based on total cost, with the contract term running from execution through June 30, 2026, and one potential 1-year renewal option, not to exceed a total of 10 years. Vendors must submit unit and total costs for each roll size, with pricing inclusive of shipping expenses.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain comprehensive insurance coverage, including $1M general commercial liability per occurrence with $2M aggregate, $1M auto liability, and workers compensation as legally required. While no incumbent vendor is identified, the contract appears designed for flexible, ongoing window film procurement across various state facilities. The total contract value will be firm rather than estimated, and no specific budget range is explicitly stated. Prospective bidders must carefully adhere to the specified product specifications, particularly the requirement for Express Window Films Ceramic DR Night View 25 in exact part numbers CDR2536, CDR2548, CDR2560, and CDR2572, with strict compliance to delivery timelines and insurance requirements being critical for successful bid submission.