Window Cleaning for Finance Facilities

The Commonwealth of Kentucky's Finance and Administration Cabinet, Department for Facilities and Support Services is soliciting bids for window cleaning services at multiple state facilities throughout Kentucky via Request for Bid (RFB) 785_2600000494. The procurement seeks to establish a Master Agreement for on-demand window washing services with no guaranteed quantities, where services will be provided only upon receipt of Delivery Orders from using agencies. Deliverables include exterior window cleaning (inside and outside or outside only), interior glass cleaning, stained glass cleaning, skylights, glass doors, and specialized cleaning tasks at approximately 32 state facilities, including the Governor's Mansion, State Capitol buildings, L&N Building, Spindletop, KHEAA, Berry Hill Mansion, Capital Annex, and various office buildings located primarily in Frankfort with additional locations in Louisville and Lexington. Services must be performed Monday through Friday between 7:30 a.m. and 4:00 p.m., with completion required within three weeks of work commencement, weather permitting. The contract is divided into two geographic groups (Group A with 60 line items for 30 Frankfort facilities and Group B with 4 line items for 2 additional facilities), and vendors must bid all line items within a selected group to be considered for award. Award will be determined on a "best value" basis using weighted evaluation criteria: price (90 points), response time with a required 30-day standard (5 points), and years of experience in window cleaning with a minimum of two years required (5 points). Bidders must be pre-registered in the Commonwealth eProcurement System, provide proof of Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and submit responses exclusively through the eProcurement system by April 24, 2026, at 10:30 a.m. Eastern Time. Site visits are scheduled for April 9, 10, 13, and 14, 2026, written questions are due April 16, 2026, with Commonwealth responses issued April 17, 2026. The contract term is one year from the date of award with four optional one-year renewal periods available, and prices must remain valid for 60 days after the bid due date with no price increases permitted during the first 12 months.

The Commonwealth maintains reciprocal preference for Kentucky resident bidders and additional preferences for qualified bidders, including Kentucky Correctional Industries and nonprofit organizations serving individuals with disabilities. All bidders must complete and submit a notarized Annual Affidavit for Bidders, Offerors and Contractors affirming compliance with Kentucky campaign finance laws under KRS 45A.110 and KRS 45A.115; this affidavit is effective for one year from execution and may be updated at the Commonwealth's discretion during the contract period. Vendors must furnish all labor, supplies, equipment, and materials necessary for service delivery and are responsible for any damage caused by their operations, with special attention required for historic property cleaning using specific solutions and careful handling procedures. No incumbent vendor information or current contractor details are listed in the solicitation documents. Pricing must exclude federal excise tax and Kentucky sales and use tax, and no specific budget range or award value is provided in the available documentation, as pricing is to be submitted on a unit price basis per line item with extended pricing calculated on one service engagement per location.