Wilson County Schools Copier/Printer Services Request for Proposal

Wilson County Schools in North Carolina is seeking proposals from experienced vendors to provide multifunction digital copiers, printers, and fax machines, along with associated maintenance and supplies, through a 60-month (5-year) contract with two optional 1-year extensions. The RFP also requests a bid for PaperCut print management software as a separate option. Vendors must meet specific technical requirements for the equipment, including minimum speed, memory, scanning capabilities, and paper handling features. Pricing is requested on a cost-per-copy basis for black, color, and other devices, as well as an average daily membership (ADM) cost option. Wilson County Schools will evaluate proposals based on price, prior experience, compatibility with existing systems, and other factors to select the most advantageous offer. Proposals are due by April 23, 2024 at 2pm EST, and questions must be submitted by April 16, 2024 at 5pm EST.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. There is no information provided about any incumbent vendors or current contractors, or any existing infrastructure or technology that requires integration. The RFP does not include any details about possible award values or budget ranges.