Wildwood Middle School Band Trip 2026 (25-09203)

The Rockwood School District in Missouri is seeking proposals for comprehensive travel services for the Wildwood Middle School Band trip to Chicago, Illinois, scheduled for April 24-25, 2026. The procurement is a Request for Proposal (RFP) targeting travel service providers capable of managing a two-day, one-night educational performance trip for approximately 80-100 students, 3-4 staff members, and 10-12 chaperones. Specific deliverables include charter bus transportation (two 56-passenger buses), hotel accommodations at a moderate 3-star level (not exceeding $200 per quad occupancy), meal arrangements, and coordinating multiple activities such as the Willis Tower Skydeck, Chicago River Architecture Boat Tour, Museum of Science & Industry, and a Broadway-style show. Proposals must be submitted through the Bonfire online bidding portal by September 9, 2025, with Board of Education approval anticipated on September 25, 2025, and the contract commencing on September 26, 2025. Proposers are required to provide detailed pricing for three different participant scenarios and must demonstrate comprehensive travel management capabilities.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. However, vendors must comply with Missouri's E-Verify requirements, including providing documentation of work authorization and confirming they do not knowingly employ unauthorized workers. Proposing businesses must complete a Business Entity Certification and Affidavit of Work Authorization, with potential legal consequences for non-compliance. While specific budget ranges are not explicitly stated, the RFP suggests moderate pricing constraints, particularly for hotel accommodations (capped at $200 per quad occupancy) and travel services. Vendors must also provide comprehensive insurance coverage and adhere to non-discrimination policies. The district will evaluate proposals based on the comprehensiveness of travel services, pricing, activity offerings, and the provider's ability to meet the specific logistical and educational objectives of the band trip.