Wickford Junction Sprinkler System Start Up and Winterization

The Rhode Island Department of Transportation's Office of Transit is seeking a three-year contract for sprinkler system startup and winterization services at the Wickford Junction Transit Station, with the contract period spanning from May 2022 through December 2024. This Request for Quotation (RFQ22001300) solicits comprehensive maintenance services including annual system startup, winterization, service calls, and replacement parts for the underground sprinkler system. Vendors must provide detailed pricing for 40 line items covering labor rates, service calls, and various component replacements, including rotary heads (Rainbird or Hunter brands), mist heads, zone valves, poly pipe, flex pipe, PVC couplings, and other irrigation system materials. The procurement requires electronic submission through the Ocean State Procures system, with vendor questions accepted from April 21, 2022, to May 12, 2022, and final proposals due by May 19, 2022, at 6:00 PM GMT. Prospective vendors must meet specific insurance requirements, including $1 million in general liability coverage, workers' compensation, and automobile liability insurance, and must provide hourly labor rates for regular business hours (8:00 AM - 5:00 PM Monday-Friday) and overtime rates for all other times.

The RFQ does not specify any specific set-aside designations or restrictions on vendor participation, indicating an open competitive bidding process. No incumbent vendor information is provided, and the solicitation appears to be a standard procurement opportunity open to qualified vendors who can meet the technical and insurance requirements. While the exact budget or award value is not explicitly stated, the comprehensive nature of the three-year contract suggests a potentially significant contract value covering multiple years of sprinkler system maintenance and parts replacement. The state reserves the right to make single or multiple awards based on the submitted bids, providing flexibility in vendor selection. Pricing is required to be firm and fixed for the entire contract period, with provisions that any manufacturer price decreases must be reflected in reduced pricing to the state. Vendors must maintain active registration in the Ocean State Procures system and comply with all state procurement regulations to be eligible for award.