Wholesale Clothing

The Commonwealth of Kentucky's Finance and Administration Cabinet, specifically the Department of Corrections, is seeking wholesale clothing vendors for Kentucky Correctional Industries through Request for Bid (RFB) 758 2500000737. The procurement is focused on acquiring a comprehensive clothing catalog including t-shirts, polo shirts, sweatshirts, fleece, caps, activewear, outerwear, dress shirts, and tactical clothing in sizes ranging from XS-6XL. The bid is structured into three distinct groups: shirts, hats, and polo shirts, with multiple contracts to be awarded per group through a quote-based selection process. Vendors must provide wholesale pricing with discounts off standard list prices and demonstrate a minimum of five years of industry experience. Key evaluation criteria include pass/fail assessment of delivery time (5 working days or less), vendor experience, and pricing competitiveness. Important dates include a July 14, 2025, deadline for vendors' written questions at 10:00 AM ET, and a bid closing date of July 23, 2025, at 1:30 PM ET. The initial contract period will be one year from the award date, with potential for four additional one-year renewal periods.

The solicitation includes specific requirements for resident bidder status and qualified bidder compliance, with mandatory affidavits addressing campaign finance law, resident bidder qualifications, and organizational criteria. Bidders must be authorized to transact business in Kentucky, have filed Kentucky corporate income taxes, maintained workers' compensation policies, and made unemployment insurance payments. The procurement includes provisions for resident bidder preferences and requires vendors to submit a Certificate of Insurance with $1,000,000 per occurrence liability coverage. While no specific budget range is explicitly stated, the bid includes estimated annual purchase quantities ranging from 100 to 5,180 units per item across various clothing styles. Vendors must submit bids electronically through the Kentucky Vendor Self Service system, entering a placeholder price of $0.01 and providing actual pricing on the attached Bid Price Sheet. The Finance and Administration Cabinet reserves the right to deem vendors ineligible for non-compliance and emphasizes that contract award does not guarantee any specific volume of business.