White Thermal Waffle Knit Fabric Bolts

The State of Illinois Department of Corrections, Menard Correctional Center is requesting quotations for 10,000 yards of white thermal waffle knit fabric bolts under a Small Business Set-Aside procurement, RFQ B53634, with quotations due August 21, 2026.

The material specification is 55% cotton–45% poly breathable thermal waffle knit at 10 ounces per linear yard in Mech Blend 60/61, 60 inches wide, in rolls of 40–45 pounds with 2 to 2.5 inch cores. Color must match White Pantone #11-4800 or agency-approved equivalent. Rolls must be poly-bagged with labels indicating weight, width, and mill name. The lowest bidder must provide a one-yard sample for approval prior to contract award; the sample will be destroyed upon execution. Shipping overage must not exceed plus or minus 1 percent.

This is a one-time contract with delivery expected by June 30, 2027. Acceptable delivery windows are Monday through Friday, 8:00 a.m. to 1:30 p.m., excluding weekends and state holidays, to the facility's warehouse dock or Knit Shop dock as determined by delivery quantity. Pricing is F.O.B. Destination with all transportation and handling costs included and paid by the vendor. The total contract price is firm, with the maximum amount to be entered by the State prior to contract execution.

The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. Prevailing wage compliance applies if applicable. All vendor personnel accessing the facility must comply with Illinois Department of Corrections rules and policies; delivery drivers must provide name and social security number for approval and have no outstanding warrants. Vendors must contact the Menard Correctional Center Warehouse at least 48 hours prior to delivery. Invoices must be submitted no later than July 31, 2027.