White terry cloth-Fabric Bolts

Menard Correctional Center, an Illinois Department of Corrections facility, is requesting bids on 30,000 yards of white terry cloth fabric in bolt form for production of terry towels and washcloths, with bids due September 22, 2026. No set-aside or preference program applies.

The material specification calls for 12 ounces per square yard, 67 inches wide, white (Pantone #11-4800 or agency-approved equivalent), rolled in 100-yard lengths on 2-inch cores, individually wrapped and labeled with weight, width, and mill name. The lowest bidder must provide a one-yard sample for approval prior to award; the sample will be destroyed upon execution.

Delivery is due by June 30, 2027, Monday through Friday between 8:00 a.m. and 1:30 p.m., excluding weekends and state holidays, to the facility's warehouse dock or Knit Shop dock as directed. The contract term runs from execution through June 30, 2027. Pricing is F.O.B. destination; all transportation and handling costs are vendor-paid. The total contract price is firm, with a maximum amount to be entered by the State prior to execution.

Vendor drivers must provide names and social security numbers for facility approval and must have no outstanding warrants. Delivery vehicles must have working locks and may not carry weapons, animals, or additional passengers. The vendor must contact the Menard Correctional Center Warehouse at least 48 hours prior to delivery and comply with all Illinois Department of Corrections rules, regulations, and policies.

The vendor must maintain general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, along with auto liability and workers' compensation insurance. All bidders must certify compliance with 33 distinct State of Illinois certification requirements covering legal status, criminal history, financial obligations, employment practices, ethics, and operational compliance.