Wheelwright Auditorium Truss and Motor package- TO

Coastal Carolina University's Procurement Services is seeking quotes for a specialized Wheelwright Auditorium Truss and Motor Packages project through RFQ #CCU-9300617. The procurement involves acquiring theatrical equipment including 6 TR-12 x 12 Heavy Duty Box Trusses (10 ft length), 2 TR-12 x 12 Heavy Duty Box Trusses (5 ft length), powder coating in black, 4 half-ton 220V 3 Phase CM 'Classic' Lodestar Model F IP-66 Hoists with Swivel Hook, and 212 feet of 0.25" Star Grade 1/2 Ton Lodestar Hoist Chain. The solicitation was released on April 17, 2024, with offers due by April 30, 2024, at 11:00 a.m. Potential bidders were required to submit questions by April 22, 2024, at 5:00 p.m. and must be registered in CCU's electronic bidding system. The procurement will be conducted under small purchase procedures, with award made to the lowest responsible and responsive bidder, and delivery specified for the Wheelwright Auditorium at Coastal Carolina University in Conway, South Carolina.

The solicitation includes a mandatory Minority Participation questionnaire, encouraging diversity in government procurement by requiring bidders to disclose minority business certification status and potential subcontractor participation. Vendors must specify their minority business classification, including traditional minority, women-owned, Hispanic, Native American, or Asian-owned businesses. The procurement documents indicate potential tax considerations for nonresident contractors, including a 2% withholding requirement for temporary work in South Carolina. While specific budget details are not explicitly stated, the eventual contract was awarded to Applied Truss & Electronics for $29,808.80. Vendors must comply with all applicable federal, state, and local laws, regulations, and university policies, and all equipment must be new. The university reserves the right to inspect and reject any equipment or services that do not meet its acceptable standards, ensuring high-quality procurement for the auditorium's infrastructure upgrade.