1225311-event.pdf
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- Solicitation number
- CCU-9300617
- Issued by
- South Carolina
About this file
This document is a Request for Quote (RFQ) issued by Coastal Carolina University for a Wheelwright Auditorium Truss and Motor package. The solicitation (RFQ #CCU-9300617) was open from 4/17/2024 11:00 AM EDT to 4/30/2024 11:00 AM EDT, with the contract ultimately awarded to Applied Truss & Electronics for $29,808.80. The procurement involves specialized theatrical equipment, including 6 heavy-duty box trusses (10 ft length), 2 heavy-duty box trusses (5 ft length), powder coating, 4 half-ton hoists, hoist chains, wiring packages, chain bags, a motor controller, hoist control pickles, and associated power/control cables.
The solicitation was categorized under Commodity Code 855 for Theatrical Equipment and Supplies, with Tracy Okeefe listed as the contact point. The RFQ included several prerequisite requirements for bidders, such as reviewing terms and conditions, avoiding common bid submission mistakes, and completing a minority participation questionnaire. The procurement process involved standard procurement steps, including potential conflict of interest disclosures, tax considerations, and acknowledgment of amendment documentation. Freight and delivery were included as part of the service line items, indicating a comprehensive equipment procurement approach for the university's auditorium infrastructure.
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Text version
30 April 2024
Awarded To: Applied Truss & Electronics - 29,808.80 USD Award posted on April 30th, 2024
Wheelwright Auditorium Truss and Motor package- TO Wheelwright Auditorium Truss and Motor packages
30 April 2024
Open 4/17/2024 11:00 AM EDT Type Request for Quote Close 4/30/2024 11:00 AM EDT Number CCU-9300617 Currency US Dollar
Contacts Tracy Okeefe tokeefe@coastal.edu
Phone +1 843-349-2741
Commodity Codes Commodity Code Description
855 THEATRICAL EQUIPMENT AND SUPPLIES
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Coastal Carolina University seeks a vendor to provide the following Theatrical equipment as described in the specifications and requirements in the attached Request for Quote.
Description
Required to View Event
Prerequisites Required to Enter Bid
30 April 2024
1. Please read and certify understanding and agreement of the information below (select “Terms and Conditions of Access and Use” to expand to full text).
2. Please open and/or download and read the document titled "Avoiding Common Bid/Proposal Submission Mistakes".
3. Please open and/or download and read the document titled "Important Tax Notice - Nonresidents Only".
4. Please download, read and verify understanding and agreement to the solicitation document applicable to this solicitation.
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Buyer Attachments
1. AMENDMENT 1 CCU-9300617 Wheelwright Auditorium Truss and Motor .pdf
2. CCU-9300617 Wheelwright Auditorium Truss and Motor Packages-TO.pdf
3. Avoiding Common Bid/Proposal Submission Mistakes
4. IMPORTANT TAX NOTICE - NONRESIDENTS ONLY
5. Minority Participation questionnaire
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Questions Required Questions
Group 1:
Instructions:
1.1 Contact name.
1.2 Contact email address.
1.3 Contact telephone number.
1.4 Company mailing address (street, city, state, zip code).
1.5 Company tax ID number.
1.6 Do you collect SC sales tax?
1.7 Conflict of Interest. Do you have any relatives employed with Coastal Carolina University?
1.8 If yes, provide name(s) and relationship.
1.9 If applicable, have you completed and uploaded the Minority Participation questionnaire into the "Supplier Attachments" area of your bid? (The Minority Participation questionnaire can be found in the "Buyer Attachments" area of the event.)
1.10
You agree that your bid/proposal does not include either modifications to any of this solicitation’s contractual requirements, as doing so may deem your bid/proposal non-responsive and not in consideration for award. If you have questions regarding stated requirements or terms and conditions found in the solicitation and/or would like the University to consider alternatives to such, you are required to submit questions to the procurement officer prior to the noted deadline for receipt of questions (see “QUESTIONS FROM OFFERORS” clause in the solicitation). The University is not required to accept changes, but may address changes, if needed, with an amendment to the solicitation.
1.11
If required by you, have you uploaded copies of any and all agreements and/or terms and conditions necessary to purchase any of the products/services included in your quote/proposal into the “Supplier Attachments” area of the sourcing event? (For reference, see the "OFFEROR TERMS AND CONDITIONS AND/OR SOFTWARE LICENSING AGREEMENT” clause contained in the solicitation. (In reviewing this clause, particular attention should be paid to language that the University cannot agree to.)
1.12 Have you read and do you acknowledge receipt of Amendment #1?
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 1TR-12 x 12 Heavy Duty Box Truss - 10 ft. length 6 EA - Each
P2 TR-12 x 12 Heavy Duty Box Truss - 5 ft length 2 EA - Each
P3 Powder Coat Above - BLACK 1 EA - Each
P4 1/2 Ton 220V 3 Phase CM 'Classic' Lodestar Model F IP-66 Hoist With Swivel Hook 4 EA - Each
P5 0.25" Star Grade 1/2 Ton Lodestar Hoist Chain (50ft lift / 53ft chain) per hoist 212 EA - Each
P6 3 Phase Hoist Wiring Package: 4 EA - Each
•2' 4pin Twistlock Power Tail (L16-20) •2' 4pin Twistlock Pickle Tail (L14-20)
P7 75' Capacity 1/2 Ton Lodestar Chain Bag w/ Bracket (013) 4 EA - Each
P8 12ch 3P DT Motor Controller 1 EA - Each
•Three phase (208V XYZG) •Cam input (XYZG - no neutral) •(4) 20A3P circuit breakers (3 outlets per breaker) •(12 pair) Dual twist power/control connectors "AE pinout" (Unless otherwise specified) L16-20 power (X,Y,Z,G) / L14-20 control (X-Com,Y-Up,W-Down) •Hand held remote w/ 50' 6pin XLR ext. cable •13U rolling ATA style case w/ remote storage drawer
P9 Applied JOT hoist control pickle - BLACK w/ L14-20 twist plug tail (pinout as req.) 2 EA - Each
P10 175' (12/4 L16-20 & *16/4 L14-20) 3 phase dual twist power/control cable pair w/ mesh grips & clips 2 EA - Each
P11 125' (12/4 L16-20 & *16/4 L14-20) 3 phase dual twist power/control cable pair w/ mesh grips & clips. 2 EA - Each
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Freight / Delivery 1 LO - Lot
Freight and delivery "if applicable"
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