WheelChair Parts and Accessories

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) number HHS0016439 for wheelchair parts and accessories, specifically targeting the Richmond State Supported Living Center facility. The procurement seeks competitive bids to establish a contract for wheelchair maintenance parts and accessories, with a focus on 13 specific parts from Sunrise Medical, including wheel locks, pneumatic tires, airless inserts, armrest pads, casters, seat cushions, back supports, and headrest mounts. The solicitation was posted on August 1, 2025, with questions due by August 8, 2025, and bids to be received by August 15, 2025, at 10:30 AM. The anticipated contract will run from September 1, 2025, through August 31, 2026, with both HHSC and the Department of State Health Services (DSHS) entitled to use the resulting contract. Evaluation criteria will focus on best value to the State of Texas, considering factors such as meeting specifications, performance delivery capabilities, and price. Bidders must submit comprehensive responses, including HHS Solicitation Affirmations and a completed Pricing Sheet, with potential disqualification for incomplete submissions.

The procurement does not explicitly mention specific set-aside designations or restrictions on respondent types. However, bidders must comply with numerous legal and operational requirements, including verifications of no felony criminal convictions, adherence to state and federal regulations, and commitments to ethical business practices. Potential respondents must certify they are not involved with entities boycotting specific industries and must comply with various state-specific legal requirements. The historical spend for similar goods ranges between $25,000 and $50,000 in fiscal year 2025, though HHSC does not guarantee any specific volume or compensation. Pricing must be firm and fixed for the contract term, with potential adjustments based on the Consumer Price Index (CPI-W or CPI-U) and federal minimum wage changes. The contract allows for flexible ordering on an as-needed basis, with quantities that may be increased or decreased during the contract term, and additional products in the same category may be added with prior agency approval.