Wheelchair Lifts & Maintenance at Austin State Support Living Center

The Texas Health and Human Services Commission (HHSC) is seeking bids for wheelchair lifts and maintenance services at the Austin State Supported Living Center through Solicitation HHS0016128, an Invitation for Bids (IFB) posted on June 6, 2025, with responses due by June 20, 2025, at 10:30 AM. The procurement covers maintenance and repair services for Ricon, Braun, and Q Straint wheelchair lifts on 15 Para Transit vehicles spanning model years 1999 to 2019. Contractors must provide comprehensive repair and replacement services for lift components, electrical systems, and vehicle doors, with a requirement to submit estimated pricing prior to work commencement. The initial contract term will run from September 1, 2025, to August 31, 2026, with potential for two additional one-year renewals through August 31, 2028. Evaluation criteria will focus on the lowest price per line item or total across all items, with award determination based on best value considerations including specification compliance, performance capabilities, and pricing. Bidders must submit detailed documentation including hourly labor rates, with parts markup not exceeding 10% of list price, and must complete mandatory attachments such as the HHS Solicitation Affirmations, Pricing Sheet, and Bidder Reference Form.

While no specific set-aside designations are explicitly mentioned, the solicitation requires comprehensive vendor qualifications, including three verifiable references from similar contracts within the past three years, detailed company information, and proof of operational capabilities. Potential bidders must demonstrate professional expertise through documentation of years in business, employee count, geographic operational limits, industry certifications, staff qualifications, and relevant licenses. The procurement does not specify incumbent vendors or mandate specific integration with existing infrastructure, but bidders must show robust customer service, order fulfillment, and shipping processes. Although a specific budget range is not provided, the solicitation covers maintenance services for 15 Para Transit vehicles, suggesting a substantial contract value. Vendors must also comply with extensive state requirements, including certifications related to business practices, legal standing, ethical conduct, and various state legislative mandates, with potential contract termination for false representations or non-compliance.