Wheelchair Lift Repair/Preventative Maintenance & Inspection Services

The Town of Westerly and Westerly Public Schools have issued Request for Quotation (RFQ) Number 26-05 seeking a contractor to provide wheelchair lift repair, preventative maintenance, and inspection services for four vertical platform wheelchair lifts located at Westerly High School and Babcock Hall. The procurement covers services from July 1, 2025 to June 30, 2028, with potential contract extension options for two additional 12-month periods. Qualified contractors must be state and federally licensed wheelchair lift inspectors with a minimum of 5 years of experience managing similar municipal services, and must provide three professional references. The successful bidder will be required to conduct two preventative maintenance services per year according to ASME A17.1-2022 standards, with individual service request costs not exceeding $10,000. Bid submissions are due by 2:00 p.m. on April 29, 2025, with optional site walks available during the week of April 21-25, 2025. Evaluation criteria will likely include technical expertise, compliance with specifications, pricing, and demonstrated experience in wheelchair lift maintenance.

The RFQ does not explicitly specify set-aside designations or restrictions for disadvantaged business enterprises. Contractors must demonstrate comprehensive insurance coverage, including federal liability, motor vehicle liability, and worker's compensation. The contract requires rapid response capabilities, with contractors expected to dispatch for safety or equipment issues within 12 hours and resolve problems within 24 hours. Pricing must include unit rates for normal and emergency hours for both licensed technicians and apprentice/helper personnel, with compliance required with Rhode Island prevailing wage regulations. Performance and payment bonds may be required, and the Town reserves the right to cancel the agreement without penalty. While specific budget ranges are not detailed, the procurement suggests a multi-year contract with potential total value dependent on service call frequency and complexity. Interested vendors must submit comprehensive pricing that includes all anticipated costs associated with wheelchair lift maintenance and inspection services.