Wheel loader rental

Westchester County is seeking to procure a rental agreement for six John Deere 624K Wheel Loaders through a Request for Bid (RFB-WC-25280) for snow removal operations at Westchester County Airport. The procurement specifically requires wheel loaders equipped with 3.5 - 3.9 cubic yard buckets and JRB Quick Disconnect Hookup, with a rental period spanning from December 1, 2025, through March 31, 2026. Bidders must quote all-inclusive monthly rental charges for the equipment, with the county reserving the right to award the entire contract to a single vendor and potentially preferring newer model year equipment. The bid evaluation will be conducted on a monthly rental charge per unit basis, with additional consideration for delivery and pick-up fees. Bids are due before 2 PM on October 29, 2025, and vendors must provide comprehensive pricing details. The county will utilize a payment terms structure of 2% 10 net 30 and will not entertain fuel surcharges.

The procurement encourages participation from minority and woman-owned business enterprises (MBE/WBE) and service-disabled veteran-owned businesses (SDVOB), indicating a commitment to diverse vendor engagement. Bidders must provide robust insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance, with Westchester County designated as an additional insured party. While specific budget ranges are not explicitly stated, the comprehensive nature of the rental agreement suggests a significant investment in winter snow removal equipment. The procurement appears designed to ensure operational readiness at the Westchester County Airport during winter months, with a focus on securing reliable, well-maintained wheel loader equipment. The county's detailed insurance and vendor qualification requirements indicate a structured approach to mitigating operational and financial risks associated with equipment rental.