Wheel loader rental

Westchester County, New York is seeking a Request for Bid (RFB-WC-25244) for wheel loader rental specifically for snow removal equipment at the Westchester County Airport. The procurement involves six John Deere 624K Wheel Loaders with 3.5 - 3.9 cubic yard buckets and JRB Quick Disconnect Hookup, to be rented from December 1, 2025 through March 31, 2026. Bidders must submit sealed bids before 2 PM on October 9, 2025, to the Bureau of Purchase and Supplies located at 148 Martine Avenue, White Plains, NY. The contract is a full-service rental agreement, which means the contractor's bid price must include all labor, parts, materials, emergency repairs, preventive maintenance, and administrative costs. The County reserves the right to make one award for all equipment and may give preference to newer model year equipment. Bidders are required to quote all-inclusive monthly rental charges and demonstrate their ability to supply all six machines for the specified timeframe, including specifying any delivery and pick-up fees for equipment to be delivered to the airport.

The County encourages participation from minority, woman-owned, and service-disabled veteran-owned businesses, indicating a preference for diverse vendor participation. Payment terms are structured as 2% 10 Net 30, and the County will not pay any fuel surcharges. While no specific budget range is provided, the comprehensive nature of the rental agreement suggests a significant contract value for the four-month winter season. The procurement appears open to qualified vendors who can meet the specific equipment specifications and service requirements. No incumbent vendors are mentioned in the documentation, and the bid seems focused on securing reliable snow removal equipment for airport operations during winter months.