Western State Hospital Dentistry Services (C2303)

The Commonwealth of Kentucky, Cabinet for Health and Family Services, Department for Behavioral Health and Intellectual Disabilities, issued Request for Proposal (RFP) 729 2100000341 on July 6, 2021, seeking part-time dentistry services at Western State Hospital and Western State Nursing Facility in Hopkinsville, Kentucky. The procurement solicits proposals for two positions: a part-time Dentist and a part-time Dental Hygienist, each requiring an estimated five hours per week of service to be delivered concurrently on one day per week for a minimum of 50 weeks per fiscal year. The initial contract term runs from August 1, 2021, through June 30, 2022, with the potential for renewal for up to two additional two-year periods subject to approval by the Secretary of the Finance and Administration Cabinet and the Legislative Research Commission Government Contract Review Committee. Qualified applicants must possess current Kentucky dentistry licensure, liability and malpractice insurance ($1,000,000 per incident and $3,000,000 annually), workers compensation insurance, criminal background clearance, tuberculosis testing, drug screening, and verification of non-exclusion from the Office of Inspector General's List of Excluded Individuals and Entities. Additionally, contractors must maintain CPR certification and be responsible for all employee-related costs including salary, benefits, and tax withholding, with travel and training costs being all-inclusive in the proposed hourly rates and not reimbursed separately. Proposals were due by 2:00 PM on July 14, 2021, with no bidders' conference held, and evaluation was conducted on a 1,300-point scale allocating 800 points for technical merit, 300 points for cost, and up to 200 points for oral presentations if required, with a minimum threshold of 450 points on technical evaluation for consideration.

The solicitation documents do not indicate any set-aside designations or restrictions limiting participation to disadvantaged enterprises or specific organization types, meaning any qualified vendor meeting the mandatory insurance, licensure, and compliance requirements may submit a proposal. No incumbent vendors or current contractors are referenced in the available documentation, suggesting this represents a new procurement or competitive re-solicitation. The facilities are part of the state's behavioral health and intellectual disabilities system, with Western State Hospital serving as a 160-bed acute care psychiatric facility and Western State Nursing Facility operating as a 144-bed skilled nursing facility. Compensation is structured as an hourly rate per position with estimated annual costs based on 250 hours per fiscal year per position, though no specific budget range or maximum award value is disclosed in the procurement documents. Billing shall be submitted monthly to the Facility Business Office using the Legislative Research Commission's Government Contract Review Committee Invoice Form, with funding provided entirely by the state agency and potential billing to Medicaid, Medicare, and third-party payors in accordance with facility procedures.