Western State Hospital Dentistry Services (C2303)

The Commonwealth of Kentucky, Cabinet for Health and Family Services, Department for Behavioral Health, Developmental and Intellectual Disabilities, is issuing a Request for Proposal (RFP 729 2100000189) for dentistry services at Western State Hospital and Western State Nursing Facility in Hopkinsville, Clark County, Kentucky. The procurement seeks qualified vendors to provide part-time dental services consisting of one Dentist and one Dental Hygienist, each working five hours per week concurrently for one day per week for a minimum of 50 weeks per fiscal year (July 1–June 30). Required services include comprehensive general dentistry such as oral exams, cleanings, fillings, fluoride treatments, sealants, extractions, emergency dental procedures, and related clinical care for the facility's 160-bed acute care psychiatric hospital and 144-bed skilled nursing facility. The initial contract term runs from July 1, 2021 through June 30, 2022, with renewal options for up to two additional two-year periods subject to Secretary approval and Legislative Research Commission review. Mandatory qualifications include current Kentucky dental licensure (or obligation to obtain within 30 days of award), proof of liability and malpractice insurance with minimum coverage of $1,000,000 per incident and $3,000,000 annually, criminal background checks, PPD/TB testing, drug screening within 30 days prior to appointment, CPR certification, OIG LEIE exclusion verification, and three professional references. The RFP will be evaluated on a total of 1,300 points: Technical Proposal (800 points), Cost Proposal (300 points), and Oral Presentations/Demonstrations if required (200 points). Critical deadlines include written questions due by 2:00 PM on April 26, 2021, with Commonwealth responses anticipated by May 10, 2021, and proposals due by 2:00 PM on May 24, 2021. No bidder's conference is scheduled.

The RFP documentation does not identify any set-aside designations for disadvantaged enterprises, small businesses, or other restricted categories of vendors, and no incumbent contractor or current service provider is listed. Vendors must submit all required documentation and affidavits via secure MOVEit TRANSFER file transfer through https://ftp.ky.gov using Commonwealth credentials, and failure to provide any required documentation renders the bid non-responsive. Compensation is structured as an all-inclusive hourly rate per position submitted on the cost proposal form, with estimated hours of 250 per fiscal year for each position; travel and training costs are not reimbursable. The contractor assumes responsibility for all employee-related costs including salary, benefits, and tax withholding, as well as Medicaid/Medicare billing and utilization of existing facility dental equipment. The contract does not guarantee a specific number of cases or minimum service hours, as staffing needs are based on facility requirements and availability of state and federal funds, and the Commonwealth reserves the right to leave the contract unused or establish other contracts for additional services. Funding is 100% from the agency, though the specific budget or award value is not disclosed in the RFP documents.