West Orange Trail Bicycle Concession - Winter Garden Station

Orange County, Florida is issuing a Request for Proposals (RFP Y26-143) for bicycle concession services at the West Orange Trail Winter Garden Station located at 455 East Plant Street, Winter Garden, Florida. The procurement seeks a qualified contractor to operate a five-year concession agreement providing bicycle sales, rentals, and repair services; cold drinks and packaged snacks; and approved accessories. The concessionaire must operate the facility seven days per week from 9:00 a.m. to 5:00 p.m., maintain the premises to acceptable standards, provide necessary equipment including an ice machine, respond to service incidents within one hour of notification, and submit daily sales reports to the County's Site Supervisor. Evaluation criteria are weighted as follows: Qualifications of Staff (20 points), Qualifications of Firm (20 points), Technical Approach (20 points), Location (10 points), and Fee Proposal (30 points). Questions must be submitted by 5:00 p.m. EST on Monday, May 11, 2026, and sealed electronic proposals are due by 4:00 p.m. EST on Tuesday, June 2, 2026, submitted exclusively through the OpenGov e-Procurement Platform. All responses must use Orange County's standard forms in Microsoft Word, Excel, PowerPoint, or Adobe PDF formats, with modifications or alternative formats resulting in rejection. The primary contact is Jenna Allen, Contracting Agent, at jenna.allen@ocfl.net or (407) 484-2427.

The contractor must maintain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence, Business Automobile Liability of $500,000 per accident, and Workers' Compensation with statutory limits. Additional bonus points (up to 5 points) are available for hiring dislocated workers, and up to 10 bonus points are available for utilizing registered Service-Disabled Veteran subcontractors. Compliance requirements include E-Verify employment verification, tobacco-free operations, single-use product restrictions, and public records compliance under Florida Statutes Chapter 119. The fee structure requires a minimum monthly revenue payment to Orange County of $916.00 for the Winter Garden Station location, multiplied by 12 months for a five-year term, with proposers able to submit higher monthly payments if desired. The County retains the right to make annual price escalation adjustments based on the Consumer Price Index (CPI-U) methodology with a maximum allowable increase of four percent unless otherwise authorized by the Procurement Division Manager. The contract is subject to availability of funds appropriated by the Orange County Board of County Commissioners, and proposals will be opened publicly at the next scheduled Procurement Public Meeting following the submission deadline.