West M. S. Auditorium Remodel

Rockford Public Schools District No. 205 (Illinois) is issuing an Invitation for Bid (IFB) for the West Middle School Auditorium Remodel project located at 1900 North Rockton Avenue, Rockford, Illinois 61103. The procurement seeks a general contractor to execute a comprehensive auditorium renovation encompassing selective demolition of existing seating, infrastructure, and finishes; construction of new ADA-compliant concrete ramp and stairway systems; installation of 592 new Odyssey 20-inch seats with self-rising mechanisms plus 8 ADA-compliant spaces; remodeling of the control room and ticket booth with lowered floor levels; installation of new metal stud walls with gypsum board and sound insulation; updated electrical systems including low-voltage lighting; and various wall, floor, and ceiling finishes. Bidders must comply with Illinois prevailing wage rates applicable to Winnebago and Boone Counties and submit certified payroll documentation to the Illinois Department of Labor. Required qualifications include comprehensive liability insurance with District named as an additional insured on a primary and non-contributory basis, performance and labor and materials payment bonds each equal to 100% of the contract amount, and bid security equal to 5% of the base bid. The mandatory pre-bid meeting is scheduled for Wednesday, February 4, 2026, at 3:00 PM (CST) at West M.S., with attendance required; bids are due by 2:00 PM (CST) on Tuesday, March 10, 2026, submitted in sealed envelopes with electronic PDF copies on flash drives; the public bid opening occurs on March 10, 2026, at 2:00 PM at the Rockford Board of Education offices, 501 Seventh Street; and the District expects to award the project on March 24, 2026, with Notice to Proceed issued on March 25, 2026.

The procurement documents specify that all contractors, subcontractors, and sub-subcontractors must comply with Illinois prevailing wage requirements, and no substitutions will be considered unless pre-qualified in writing at least five days prior to bid opening. The contract documents incorporate AIA Document A201-2017 General Conditions and AIA Document A101-2017 Standard Form of Agreement, establishing a single prime contract based on stipulated price with the contractor responsible for all temporary facilities, utilities, security, waste management, and site mobilization costs. The District will furnish and install certain items including flooring, painting, acoustic wall panels, and finish carpentry work, while the contractor must maintain the project site in clean and orderly condition, comply with applicable building codes, provide daily construction reports, and submit progress photographs every three days prior to payment applications. The contract includes 10% retainage on all progress payments until substantial completion, with potential reduction to 5% or twice the value of outstanding punch list items upon issuance of a Certificate of Substantial Completion. Work must accommodate the owner's continued occupancy and operations, with all emergency exits maintained open during construction and utility outages limited to four hours maximum with 48 hours advance notice. The contractor is required to utilize a web-based project management platform (PMWeb) for document management and communication, with all submittals in electronic format and schedules submitted within 10 days of agreement and updated with each payment application.