West Camp Timber Clearance & Debris Removal -Rapid City, SD

The South Dakota Department of the Military on behalf of the South Dakota Army National Guard is requesting proposals for timber clearance and debris removal services at West Camp in Rapid City, South Dakota, under RFP #26RFP19951, with proposals due September 16, 2026 and an anticipated award by September 30, 2026. Site visits are available September 4–9, 2026.

The scope encompasses timber clearing and debris mitigation across three phases at the West Camp Property. Work includes removal of recently downed, dead standing, pre-windstorm downed, and recently stacked timber, with all remaining limbs, branches, and tree debris to be chipped and spread across the project area. The contractor has discretion to remove or chip timber as deemed appropriate. Work is measured on a lump-sum basis with substantial completion required by June 1, 2027. The contractor must schedule a work kickoff meeting one week prior to equipment mobilization and monthly progress meetings during the first full week of each month.

The contract is effective on or around September 30, 2026, and extends through September 29, 2031, with the State reserving the right to extend for up to four one-year options, not to exceed five years total. Payment is made electronically based on progress completion invoices, with the contractor authorized to select payment frequency in 10% increments up to a lump-sum total not to exceed the stated amount. The exact contract ceiling is redacted in the source documents.

Insurance requirements include Commercial General Liability of not less than $1 million per occurrence, Professional Liability Insurance of not less than $1 million, Business Automobile Liability of not less than $1 million per accident, and Workers' Compensation Insurance as required by South Dakota law.

Evaluation criteria are cost, experience and reliability, expertise of personnel, and method of performance. Offerors must provide references from at least three previous and current similar contracts or services and certify non-debarment. A Letter of Intent to respond is due September 4, 2026, and offeror questions are due September 10, 2026. Proposals must include one original and one identical copy, plus one electronic copy in Microsoft Word or PDF format. Contact Mr. Everett Hix at Everett.a.hix.civ@army.mil for inquiries with the subject line "RFP #26RFP19951."