26RFP19951 Exhibit A SOW -Timber Clearance.pdf
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- Solicitation number
- 26RFP19951
- Issued by
- Pennington County, South Dakota
About this file
This Scope of Work document outlines timber clearing and debris removal services required by the South Dakota Army National Guard (SDARNG) at the West Camp Property, encompassing three zones. The project involves removing recently downed, dead standing, pre-windstorm downed, and recently stacked timber, with all remaining limbs, branches, and tree debris to be chipped and spread evenly across the project area. The contractor has discretion to remove or chip timber as deemed appropriate. Work will be measured on a lump-sum basis for total project completion, with a substantial completion meeting required by June 1, 2027. The contractor must schedule a work kickoff meeting one week prior to equipment mobilization and monthly progress meetings during the first full week of each month. The primary point of contact is MAJ Philip Thompson, TSC Branch Chief, with secondary contacts identified for coordination and scheduling purposes.
Payment will be made electronically based on progress completion invoices, with the contractor authorized to select payment frequency in 10% increments up to a lump-sum total not to exceed $XXX,XXX.00. No additional compensation beyond this amount will be provided. The contractor is responsible for maintaining all required insurance coverage and providing certificates of insurance prior to work commencement. All equipment must remain functional and ready for operations, with staging area placement requiring approval from the Training Site/O&M points of contact. The contractor assumes full responsibility for any damage to SDARNG property caused by negligence or carelessness and must ensure all debris and timber management complies with applicable state and federal laws.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP Document.pdf | ||
| 26RFP19951 Exhibit B West Camp Clearing Map.pdf |
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Text version
EXHIBIT A: SCOPE OF WORK (SOW)
TIMBER CLEARING AND DEBRIS REMOVAL
26RFP19951
PART 1 - GENERAL
1.1 Description
This work will include timber clearing, debris mitigation, and log removal or chipping operations at the
South Dakota Army National Guard (SDARNG) West Camp Property, encompassing starting with Zone 1 area and ending with Zone 3 areas.
1.2 SDARNG Point of Contact
The following individuals are approved points of contact in order of importance:
A. MAJ Philip Thompson TSC Branch Chief, phillip.d.thompson12.mil@army.mil 605-737-6957
B. MAJ Chad Carlson, O&M Branch Chief, ivor.g.swanson.mil@army.mil, 605-737-6699
C. Mr. Everett Hix, Environmental Branch Chief, Everett.a.hix.civ@army.mil 605-974-6260
1.3 Insurance Requirements
The Contractor, at all times during the term of this agreement, shall obtain and maintain in force insurance coverage of the types and with the limits as stated in contract.
A. Before beginning work under this Agreement, the Contractor shall furnish the State with properly executed Certificates of Insurance which shall clearly evidence all insurance required in this Agreement.
In the event a substantial change in insurance, issuance of a new policy, cancellation or nonrenewal of the policy, the Contractor agrees to provide immediate notice to the State and provide a new certificate of insurance showing continuous coverage in the amounts required. Contractor shall furnish copies of insurance policies requested by the State.
1.4 Timber Clearing Operations
A. All Timber Operations:
1. Contractor shall remove or chip (at contractors discretion) all recently downed, dead standing, pre-windstorm old downed, and recently stacked timber.
2. All remaining limbs, branches, old and new tree debris left over shall be chipped and spread evenly across the project area.
1.5 Measurement
Timber removal shall be measured in a lump sum for total project completion. Contractor to schedule the following progress meetings:
1. Work kickoff meeting to be held 1 week prior to equipment mobilization.
2. Monthly progress meetings to be held within the first full week of the month during work.
mailto:Everett.a.hix.civ@army.mil
3. Substantial completion meeting to be scheduled and held by 1 June 2027
1.6 Payment
A. Contractor shall electronically submit progress completion invoices for mobilization and progress payments as frequently as initial mobilization and in 10% increments may be requested by contractor total sum not to exceed $XXX,XXX.00 for total project completion. No additional compensation shall be made.
B. Contractor may select the frequency of progress payments as long as they are not more frequent than
10% increments.
C. Contractor shall submit invoices based on the percentage of work completion.
PART 2 - MATERIALS NOT USED
PART 3 - EXECUTION
3.1 General
A. Contractor shall use caution not to damage SDARNG property. Contractor will be responsible for repairing any damage to SDARNG property due to the contractor’s neglect or carelessness.
B. Contractor may at the Contractors expense install, maintain, and remove marking stakes to locate project boundaries, Phase edges, and designated drop sites.
C. Contractor must notify TSC/O&M points of contact to coordinate and schedule work on West Camp
Rapid. Upon receiving the schedule, the training lands and ranges will be closed as appropriate to facilitate efficient workflow. Scheduling will be deconflicted with TSC point of contact MAJ Philip
Thompson at 605-737-6957.
3.2 Equipment
A. Contractor shall have functional equipment ready for operations at all times. The Contractor has the right equipment to get the job done efficiently and safely. Equipment may be left in staging areas on
West Camp Rapid with approval of Training Site/O&M points of contact.
B. Contractor shall provide means to process and manage timber and debris on SDARNG property.
C. Debris and timber managed on SDARNG property shall be processed and disposed of in accordance with state and federal laws.
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