Well Pump Repair - Mt. Pass Border Station, IFB #25-0170

The California Department of Food and Agriculture (CDFA) issued Invitation for Bid (IFB) #25-0170 for well pump repair services at the Mt. Pass Border Inspection Station located in Nipton, California, in San Bernardino County. The procurement seeks a contractor to remove the current vertical pump shaft and bowls from the existing well, install nine new column pipe sections, nine new line shaft sections, and a new WILO USA brand complete bowl assembly, then retest the well pump to ensure compliance with manufacturer standards. The contractor must be an authorized WILO USA vendor and hold a C57-Well Drilling license classification, and must be registered with the California Department of Industrial Relations. Required deliverables include a one-year manufacturer warranty on all products and a one-year warranty on services unrelated to defective parts, with the contractor responsible for furnishing all materials, labor, equipment, obtaining Station Manager approval before commencing work, and cleaning up all debris. An optional pre-bid walk-through is scheduled for April 22, 2026, at 10:00 AM (Addendum 1 changed this from mandatory to optional with a five-minute grace period); written questions must be submitted by April 27, 2026, with answers posted by May 1, 2026; and sealed bids must be received via email by 2:00 PM PT on May 7, 2026. The contract term runs from May 2, 2026, through May 1, 2027, with no renewal option, and award notification is expected within five business days of bid opening.

This procurement includes a minimum three percent Disabled Veteran Business Enterprise (DVBE) participation requirement with specific forms and certifications required, and a small business preference of five percent applies if applicable. Prevailing wage provisions apply to this public works project. A payment bond equal to 100 percent of the contract amount is required if the total exceeds $25,000. Insurance requirements include general liability coverage of $1,000,000 per occurrence with $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation coverage. Travel costs are reimbursed at federal General Services Administration rates in effect at the time of travel. The cost proposal must include all associated expenses such as labor, equipment, parts, materials, tools, licenses, permits, supervision, inspection, insurance, and transportation, with bidders required to populate every line item with a specific dollar amount; however, the specific budget range or estimated award value for this contract is not disclosed in the available procurement documents.