Well and Booster Gearhead New, Rebuilt and Parts

Tucson Water is requesting bids for replacement parts, rebuilding services, and new replacement gearheads for water production wells and booster station pumping equipment, with sealed bids due October 1, 2026, at 2:00 p.m. Arizona time and a pre-submittal meeting scheduled for September 10, 2026, at 9:00 a.m. via Microsoft Teams.

The scope covers gearheads from multiple manufacturers—Amarillo Gear, Johnson Gear, US Motors/Nidec, and Randolph Gear—with services encompassing complete disassembly, inspection, rebuilding, component replacement, machining, fabrication, testing, and certification. Vendors must provide OEM and aftermarket replacement parts, deliver cost-benefit evaluations for repair versus replacement decisions, and furnish delivery FOB Destination Freight Prepaid. All rebuilt and new gearheads must meet or exceed original manufacturer specifications and carry a one-year warranty against defects in materials and workmanship. Defective products must be replaced within seven days of notification at the contractor's expense. Pricing is submitted on a per-unit basis for 16 specific Amarillo gearhead models, with an hourly labor rate for fabrication and rebuilding services.

The contract term is one year from award, with the City holding options to renew for four additional one-year periods. Multiple awards may be made. The contractor must maintain Commercial General Liability of $2,000,000 per occurrence, Commercial Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation at statutory limits. Vendors must comply with the City of Tucson Living Wage Ordinance, and vendor registration and business licensing are mandatory for award eligibility. The contract is subject to American Rescue Plan Act compliance requirements, including prevailing wage and workplace safety standards for mechanics or laborers, Executive Order 11246 equal employment opportunity obligations, anti-lobbying certifications, domestic preference for goods produced in the United States, and restrictions on Huawei and ZTE telecommunications equipment. City data handling must comply with FedRAMP or StateRAMP Moderate certification or higher. No funds are presently available; contract performance is contingent upon appropriation and availability of funds.