Welding machine parts and repair

The City of Philadelphia is soliciting quotes for welding machine parts and repair on a micro purchase basis, with quotes due July 15, 2026. The procurement will be awarded as a whole or by line item, at the City's discretion, to the lowest responsive and responsible bidder; sellers must quote all items to be eligible for award.

The contract term is 365 days from the effective date upon issuance of a Purchase Order. The micro purchase ceiling is $45,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, and rounded to the nearest $1,000. All prices quoted must be net and exclusive of taxes; the City is exempt from federal excise, transportation, and Pennsylvania Sales and Use Tax. Products must be delivered FOB Destination Point at quoted prices, with payment upon delivery, City approval, and invoice submission, processed through electronic deposit.

Sellers must maintain Workers' Compensation insurance at statutory limits, General Liability insurance with minimum limits of $500,000 per occurrence, and Automobile Liability insurance with minimum limits of $300,000 per occurrence. The City must be named as an additional insured on the General Liability policy with primary coverage.

All quotes remain valid for 60 days from submission. Sellers are prohibited from submitting multiple quotes for the same products or services and must certify they are not indebted to the City for delinquent taxes or other outstanding debts. A signed Consent & Authorization form must be on file in the vendor profile or attached with the quote submission; quotes without this documentation will not be considered.

The City invites voluntary submission of an LGBTQ Applicant Data Form to identify companies beneficially owned and controlled by LGBTQ persons and to track LGBTQ Business Enterprise (LGBTBE) certification status through the National LGBT Chamber of Commerce (NGLCC) or the Independence Business Alliance (IBA). No delivery or services are to commence until the department issues formal notification.