Welding gases cylinder leases, propane tanks and all tank refills

Jacksonville Correctional Center, a facility of the Illinois Department of Corrections, is requesting quotes for a five-year lease of welding gas cylinders, propane tanks, and refill services, with quotes due July 29, 2026 at 11:00 AM.

The scope includes an initial five-year lease of eight welding gas cylinders in multiple compositions (argon/CO2 blends, pure argon, oxygen, and acetylene), a one-time purchase of additional cylinders (six 20-pound propane cylinders, one acetylene B-tank, and three 33-pound propane cylinders), and ongoing refills on an as-needed basis. Estimated refill volumes over the contract term total 40 refills for 75% argon/25% CO2 mixtures, 20 each for 98% argon/2% CO2 and 100% argon, 10 oxygen refills, 10 acetylene refills for WS tanks, 10 for B tanks, 30 for 20-pound propane cylinders, 200 for 33-pound propane cylinders, and 20 for 30-pound horizontal propane cylinders. All propane must meet HD-5 equivalent standards with minimum 90% propane content and maximum 5% propylene. Delivery is required within 48 hours of order receipt during business hours (8:00 AM to 2:00 PM, Monday through Friday) on an F.O.B. Destination basis. Vendors must include transportation, handling, and a standard flat hazardous material fee in quoted prices, and apply Morgan County Delivery Differential using the DTN Low Rockford, Illinois market area if applicable.

The contract term is five years from the last dated signature with a maximum total term not to exceed ten years including extensions. All vendor employees performing on-site work must pass security background checks and comply with facility security protocols. Vendors must maintain General Commercial Liability insurance of $1 million per occurrence with $2 million annual aggregate, Auto Liability of $1 million per occurrence, and Worker's Compensation Insurance as required by law. Prevailing wage requirements apply to applicable service categories. The contract may be partially or fully funded with federal funds. Quoted prices must remain firm for 120 days from opening. The State will award to the responsive and responsible vendor submitting the lowest price. Bids are submitted via BidBuy or email to Sarah Miller at sarah.miller@illinois.gov. Site visits are available though no mandatory pre-bid conference is indicated.