Weibel Ave and Vernon Ice Rinks Roof Replacement

The City of Saratoga Springs Department of Public Works is requesting proposals for roof replacement at two municipal ice rinks—Weibel Ice Rink (approximately 40,000 square feet, built 1993) and Vernon Ice Rink (approximately 30,000 square feet, built 1997)—with sealed bids due August 25, 2026 at 2:00 p.m. at the City Department of Accounts, 474 Broadway, Suite 14.

The scope includes installation of new roofing systems (polyisocyanurate insulation as primary specification, with metal roof and spot-repair alternates), removal and replacement of damaged insulation (approximately 5,000 square feet per rink), snow rail installation, exhaust vent repair or replacement, and construction administrative services. Work must proceed on one rink at a time to maintain facility operations. The anticipated project timeline is April 2027 through September 2027, with completion required before the regular hockey season. Bidders must provide detailed project schedules, fee breakdowns for all tasks and alternates, hourly rates, and statements of ability to meet the City's timeline. All proposals must include a 10 percent contingency and all incidental costs.

Bidders meeting cost thresholds triggering apprenticeship program requirements must demonstrate registered apprenticeship agreements with the New York State Commissioner of Labor with a minimum 30 percent graduation rate. Required insurance includes Commercial General Liability of one million dollars per occurrence / two million dollars aggregate, Commercial Automobile Insurance of one million dollars combined single limit, Excess Insurance of three million dollars per occurrence aggregate, Professional Errors and Omissions Insurance of two million dollars per claim aggregate, and New York State Statutory Workers Compensation coverage.

No incumbent contractor is identified. The City reserves the right to reject any and all bids and to award the contract in part based on bidder qualifications, technical responsiveness, and cost proposal evaluation. Questions must be submitted in writing to Stefanie Richards at stefanie.richards@saratogaspringsny.gov at least seven days prior to opening. Bidders may withdraw bids within 60 calendar days following bid opening.