Wedron water filters FY26

The state of Illinois, specifically the Illinois Environmental Protection Agency (IEPA), is seeking a sole source procurement for water filter media replacement services in Wedron, LaSalle County. The contract involves removing, rebedding, reinstalling, and disposing of activated carbon filters across nine residential water treatment systems, with a comprehensive scope of work detailing specific requirements for each site. The project requires the selected vendor to manage filter changes for systems utilizing either 1354 or 1465 type tanks, with most sites requiring 10.5 cubic feet of activated carbon, and one site requiring 14 cubic feet. Site #6 has been identified as having complex access, necessitating additional personnel, while Site #9 requires a new carbon filtration system installation with a one-time $600 installation fee. The procurement is time-sensitive, with a contract period from the execution date to June 30, 2026, and a tight submission window from July 22, 2025, to July 25, 2025. Vendor qualifications include a minimum of two years' experience with whole house carbon filtration systems, direct performance of all work (no subcontractors permitted), and responsibility for all transportation costs.

The contract appears to have no specific set-aside designations or restrictions for disadvantaged enterprises. Aqua Solutions, LLC is positioned as the primary vendor for this sole source procurement, with a maximum contract value of $75,466.00. The IEPA will facilitate site access by providing site names and addresses and assisting in scheduling with homeowners, acknowledging that some properties may have been demolished. The vendor must strictly adhere to all applicable regulations, particularly regarding filter disposal, and will be notified by the IEPA when filter changes are required. The project is geographically concentrated, with all work to be performed in Wedron, Illinois, and involves treatment systems located on variations of 2067th Road, 2153rd Road, and 3462nd Road. The contract allows for one filter change-out per site and includes provisions for site-specific complexities, such as the potential need for tank pumping at certain locations. While no explicit evaluation criteria are listed beyond the vendor's experience requirement, the detailed technical specifications suggest a thorough vetting process for the selected contractor.