Web Based Individual Driver Record Checks and Risk Assessments Term Contract

Orange County, Florida is seeking a term contract for web-based individual driver record checks and risk assessments through Invitation for Bids (IFB) No. Y24-105. The procurement is specifically for the County's Risk Management division and aims to support its safety and loss prevention program. The contract will provide services for approximately 8,000 employees, including unlimited online DMV record checks annually and continuous driver license monitoring. Vendors must provide a web-based platform with at least 15 user accounts, capable of conducting 350 individual driver record requests and 4,200 continuous driver license monitoring services per year. The solicitation requires electronic submissions exclusively through the OpenGov e-Procurement Platform by September 19, 2023, at 4:00 PM EST, with a question submission deadline of August 30, 2023. Bidders must comply with Orange County's IT standards, including enterprise security protocols and specific data retention capabilities. The contract is structured as a requirements contract with no guaranteed minimum purchase volume, and pricing will be unit-based with potential annual adjustments up to 4% based on the Consumer Price Index.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is structured as a three-year term with potential for two additional one-year renewals, indicating flexibility for vendor participation. While no incumbent vendors are directly identified, the procurement requires vendors to provide comprehensive technological capabilities, including a secure web-based platform for driver record monitoring. The estimated annual cost suggests a moderate-value contract, with pricing dependent on per-record and continuous monitoring rates. Funding for the contract will be subject to annual appropriation by the Orange County Board of County Commissioners, which implies potential budget variability. Technical support for the submission platform is available through OpenGov's service desk, with multiple contact methods including chat, email, and phone. Vendors must ensure their electronic submissions are complete, uncorrupted, and meet all specified requirements to be considered responsive.