Web-Based Data Reporting and Collection System

The Illinois Secretary of State is seeking bids for a web-based data reporting and collection system and statistical comparison/analysis system. The system will consist of two components: reporting for Illinois Public Libraries (Illinois Public Library Annual Report) and reporting by all libraries (ILLINET Interlibrary Loan Statistical Report). The vendor will be responsible for developing and implementing the web-based systems, collecting and formatting the data, providing user interfaces for data entry and analysis, and offering technical support and end-user training. The resulting contract will have an initial term of July 1, 2023 through June 30, 2026, with seven optional one-year renewals. The RFQ outlines detailed requirements for each reporting component, including data collection, processing, export, and analysis capabilities. Pricing must be submitted for the initial 3-year term as well as each optional renewal year. The State reserves the right to award in whole or in part.

The RFQ does not specify any set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor or current contractor is not identified, and the RFQ does not provide any information about existing infrastructure or technology that requires integration. While the RFQ does not list a budget range, it indicates that the State will not pay for any work performed prior to contract execution.