Weather Tracking System - *213890

The City of Dallas and Dallas Love Field Airport are seeking a comprehensive weather tracking system to enhance operational decision-making through advanced forecasting technology. The procurement (Contract #213890) requires a sophisticated weather forecast solution that provides airport-specific monitoring, alerting, notification, and runway forecasting capabilities, all accessible through a single user-friendly display. Key deliverables include an online interface with current radar, real-time weather alerts, and conditions specific to Dallas Love Field, with capabilities to forecast lightning, thunderstorms, rain, snow, sleet, freezing rain, high winds, and extreme temperatures. The system must offer customizable weather alerts, 24/7 meteorological consulting, online forums, and a smartphone application for continuous monitoring and alerts. Vendors must provide an animated weather briefing capability, annual staff training workshops, and pre-, during-, and post-event consultation services. The contract is set for a one-year term, with work expected to commence within 30 days of purchasing department approval, and the proposal is due on November 25, 2025, with the opportunity initially posted on November 19, 2025.

While no specific set-aside designations were explicitly mentioned in the documentation, vendors must meet rigorous insurance requirements to be considered for the contract. Mandatory insurance coverage includes general liability, workers' compensation, professional liability, and automobile insurance, with minimum coverage levels and specific endorsements required. The City of Dallas and Dallas Love Field Airport must be listed as additional insureds on all policies, and vendors must submit insurance certificates demonstrating continuous coverage. Although no incumbent vendor was identified, the procurement aims to reduce operational costs, particularly related to winter weather chemical applications, by providing precise forecasting and pavement condition monitoring. While an exact budget range was not specified, the comprehensive technical requirements suggest a significant investment in advanced weather tracking technology. Successful vendors will need to demonstrate technical expertise in meteorological forecasting, airport operations, and real-time monitoring systems to meet the contract's stringent operational objectives.