3-Scope document.pdf

CITY OF DALLAS - AVIATION

Weather Service for Dallas Love Field Airport

INTENT:

The Department of Aviation is searching for weather forecast technology that is built to support and enhance operational decision making. Essential components of this technology must include airport specific forecasting, monitoring, alerting / notification, AND runway forecasting. The ability for all desired specifications to be viewed on a user-friendly single display is prominent in enabling personnel to make efficient data driven decisions. Furthermore, the services requested will assist Airport Operation Managers and Personnel in identifying both daily and forecasted conditions to allow for appropriate resource management, allocation, and personnel scheduling

History of issue being resolved/intended outcome: The intended outcome of this service is to provide the Department of Aviation with a tool that offers quick access to up-to the-minute and detailed forecasts, pavement conditions, and to reduce the impact that weather plays in airport operations. With detailed runway pavement condition and forecasting we look to reduce the cost spent on chemical application during winter weather events. A weather tool that can accurately forecast weather not only leads to enhanced safety of the airport but can also reduce costs. Current forecast briefings provided to the Department of Aviation are for a regional area and do not focus solely on the airport. In past weather events, the greatest challenge is with the timing of chemical application to ensure that the runway will remain operational, with the least amount of impact to air traffic. When chemicals are applied at the wrong time this can lead to deterioration of surfaces and an increase in the cost spent on applying chemicals.

The Intent of the contract 1 year.

GENERAL CONDITIONS:

The City of Dallas or its designated representative reserves the right to cancel the serviced award at any time during the survey collection if the work is deemed unsuitable by the City or its representative.

The successful bidder(s) must be able to begin work within 30 days provided good weather conditions after receiving approval from the City's Purchasing Department that they have been awarded the bid.

The successful vendor will be required to hold their quoted price firm for the duration of the contract.

SPECIFICATIONS:

The Department of Aviation is seeking a weather forecasting service that can provide the following specifications:

• An online interface that is easy to understand and provides forecasting specific to Dallas Love Field (current radar, weather alerts, current conditions).

• A system that provides up to the minute forecasting, including lightning detection, thunderstorms, rain, snow, sleet, freezing rain, high winds, excessive heat / cold.

• Alerts for temperatures, high winds, precipitation type, lightning within a controlled vicinity of Dallas Love Field.

• A consulting forum to provide forecasts and answer questions about forecasts.

• The ability to provide surface temperatures and temperature forecasts for runways.

• The ability to create weather alerts based on set parameters for both current and forecast weather.

• An app for smartphone use to receive alerts and watch weather.

SPECIAL REQUIREMENTS:

I. Weather service requirements

• Monitoring and notification of weather dependent on thresholds set by the airport

• Advanced notification on expected weather based on thresholds throughout storm and event activation periods

• Allow users to create weather alerts based on weather parameters for current and forecast weather

• Site forecasting with models and summary/description

• 24/7 consulting with meteorologist and online consulting forum for written inquiries

• Must include lightning, tornado, and wind monitoring and alerting

• Ability to create animated weather briefings

• Runway Pavement and Site Weather forecasting

II. Meteorologist Support

• Consulting Forum to provide forecasts and answer questions to Airport staff.

o Including 24/7 consulting with meteorologist available via phone and/or online III. Other

• Annual Workshop for airport staff training

• Consultation risk mitigation prior, during and after a significant weather event

• Post weather/event evaluation.

ACCESS AND TECHNOLOGY REQUIREMENTS:

• Website and App Based services (remote access to meteorological services)

• Online Dashboard with display of current conditions and forecasts

• Allows creation of specific map layers for each user

• Allow users to follow weather from cellular phones

• Allow users to receive alerts and watch the weather on cellular phones

INSURANCE:

The awarded contractor must provide a Certificate of Insurance showing General Liability, Automobile, and Workers Compensation/ Employers Liability Insurance coverage. The City of Dallas will be provided a Waiver of Subrogation waiving Rights of Recovery against city of Dallas on the Workers Compensation/Employer Liability policy.

The city will be shown as the certificate holder. This insurance must stay in force for the duration of the contract.