WDC Generator/Transfer Switch Preventive Maintenance

Warrensville Developmental Center is requesting quotes for preventive maintenance, testing, inspections, and repair services on emergency generators and transfer switches, with bids due October 1, 2026 at 2:00 PM and a mandatory site visit on September 15, 2026 at 9:00 AM. Bidders must be authorized contractors on the State of Ohio DAS contract (Index #MAC034) and may not exceed the rates established in that state contract — a mandatory cooperative-purchasing vehicle requirement that filters eligibility.

The scope covers semi-annual and annual maintenance services on two Generac emergency generators (Model MD500KG22152D18PPSY2), one S&C Electric Company automatic transfer switch (Model Source Transfer PMH-9), and twelve core inverters. Services include performance testing, fluid top-offs, filter replacements, load bank testing, fuel and engine oil sample analysis, and calibrations. Bidders must quote total annual costs for generator and transfer switch preventive maintenance and inspections, annual fuel oil and engine oil sample testing, and itemized hourly labor rates for regular business hours (Monday–Friday, 7:00 AM–4:00 PM), non-regular service hours, and emergency service hours, plus trip charges and parts markup percentages. All materials, tools, labor, and equipment must be furnished by the contractor. Work must comply with Ohio Prevailing Wage Laws (Chapter 4115 of the Ohio Revised Code) when repair projects exceed prevailing wage thresholds; bidders must verify current wage rates for Cuyahoga County.

The engagement period runs October 15, 2026 through June 30, 2027, with potential renewal for up to two additional years by mutual written agreement. The contract will be awarded to the lowest responsive and responsible bidder. Bidders claiming Buy American, Buy Ohio, or Veteran Friendly Business Enterprise (VBE) preference status must submit appropriate certification statements. The Contractor Information Form (revised May 2024) and Standard Affirmation and Disclosure Form (Executive Orders 2019-12D and 2022-02D) are mandatory administrative requirements. Questions are due September 23, 2026.