WCC HVAC Controls (Andover) Maintenance - Three Year Contract

Westchester Community College is soliciting sealed bids for HVAC controls (Andover) maintenance under contract WCC-27-756, with a mandatory pre-bid site inspection on November 4, 2026 at 10:00 a.m. and bids due November 18, 2026 at 11:00 a.m. Prospective bidders must contact Lamont Watson, Director of the Physical Plant, at 914-606-6980 to indicate interest in the site examination. The solicitation sets MBE and WBE participation goals of at least 12 percent and 5 percent, respectively, for the combined Federal and State-funded portions.

The contractor must furnish all labor, materials, parts, and equipment to maintain the HVAC control systems at the Andover facility in peak operating condition, including all preventative maintenance per manufacturer recommendations. Subcontracting may not exceed 10 percent of the bid amount. Bidders must submit the full set of authorized Proposal Pages with their sealed bid.

The three-year term commences within ten days of written notice from the College President or designee, with work completed within three years of the Notice to Commence date. Bids exceeding $100,000 require a Bid Bond and Consent of Surety attached to the outside of the sealed bid. The successful bidder must furnish a Performance and Payment Bond equal to 30 percent of the total contract amount and return the executed contract within ten working days of receipt.

The contract incorporates prevailing wage requirements under New York State Labor Law. Contracts exceeding $100,000 with more than 25 employees using public transportation or paying for commuter parking require enrollment in a Qualified Transportation Fringe Program. Additional requirements include ultra-low sulfur diesel compliance for applicable vehicles, affirmative action program participation, apprenticeship training participation when applicable, criminal background disclosure certifications, stormwater pollution prevention certification, and insurance certificates.

Bids will be publicly opened and read aloud in Room 527 of the Michaelian Office Building, 148 Martine Ave., White Plains, New York, with livestreaming via WebEx. Bid documents are available without charge from the Empire State Purchasing Group at www.bidnetdirect.com/new-york, and bidders must register and download documents using the name of the person or business entity that will submit the bid.